Accounts Payable Clerk

New England College; Henniker (NH); On-site; USD 42,000 - 54,000; Full time

Job summary

New England College seeks an Accounts Payable Clerk to support high-volume purchasing and ensure timely invoice payments. You will process purchase orders, input invoices, issue payments, and manage AP activity for all departments, collaborating with the Accounts Payable Coordinator and Accounting Manager.

Responsibilities include handling vendor inquiries, GL coding, Banner entries, wire/ACH payments, and year-end PO adjustments, while maintaining accuracy and strong customer service.

Qualifications

• Minimum 1 year related experience in accounts payable or similar.
• Experience with computer-based processes and Banner or similar ERP systems.
• Proficient with Microsoft Office products.
• Strong organizational, multi-tasking, and detail-oriented abilities.
• Excellent verbal and written communication with a customer-service focus.

Responsibilities

• Update, maintain, and process accounts payable documents with approvals.
• Respond to vendor inquiries and resolve disputes promptly.
• Receive vendor invoices, ensure proper GL coding, distribute for approval, and enter into Banner.
• Enter and clear wire and ACH payments in Banner.
• Assist Facilities Director with PO, budget, and vendor questions.
• Collaborate with budget managers to obtain POs and approve invoices.
• Review PO requisitions for accuracy.
• Coordinate year-end requisitions and PO increases.
• Create new vendors, obtain W-9 information, and assist with 1099 process.

Skills

Organizational skills

Multi-tasking

Attention to detail

Communication skills

Education

Associate’s degree in accounting

Tools

Microsoft Office

Job description

The purpose of this position is to help with College’s high volume purchasing activities and perform the accounts payable process to ensure timely and accurate payments of the College’s invoices. This position works closely with the Accounts Payable Coordinator and the Accounting Manager. The Accounts Payable Clerk is responsible processing purchase orders, inputting invoices, issuing payments and purchasing activity for all departments of the College.

• Update, maintain, and process accounts payable documents in a timely manner, while obtaining all required approvals.
• Respond to vendor inquiries and resolve vendor disputes in a timely manner.
• Receive all vendor invoices and ensure proper GL coding, distribute for approval, and enter into Banner for processing and payment.
• Enter and clear wire and ACH payments in Banner.
• Assist the Facilities Director with purchase order and budget and vendor questions.
• Work closely with budget managers to obtain purchase orders and approve invoices.
• Review purchase order requisitions for accuracy.
• Year-end coordination for requisition and PO increases.
• Create new vendors, obtain W9 information, and assist with year-end 1099 process.

Required Qualifications

Education

• Associate’s degree in accounting or other related field.

Experience

• Minimum 1 year related experience;
• Background in computer based processes;
• Knowledge of Microsoft Office products.

Skills and Knowledge

• Outstanding Organizational and Multi-Tasking abilities;
• High Volume Data Entry;
• Detail Oriented;
• Strong verbal, written and communication skills with a Customer Service focus.

Preferred Qualifications

New England College prohibits discrimination on the basis of race, color, creed or religion, national origin, sex, sexual orientation, age, marital status, pregnancy, veteran’s status or disability in regard to treatment, access to or employment in its programs and activities, in accordance with federal and state laws and regulations. In compliance with the Americans with Disabilities Act ( ADA ), individuals with disabilities needing accommodation should contact the ADA Compliance Officer.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you live in CA, CO, NY, NJ or WA?
  • Yes
  • No

Documents Needed To Apply

Required Documents

• Resume/CV
• Cover Letter