Accounts Payable Clerk

Fargo Public Schools; Fargo (ND); On-site; USD 30,000 - 37,000; Full time

Job summary

Fargo Public Schools is seeking a full-time Accounts Payable Specialist to process invoices, manage vendor records, and ensure timely payments within a 12-month schedule. The role requires meticulous accounting knowledge and strong Excel skills in a district setting.

Responsibilities include reconciling statements, handling 1099 reporting, and coordinating with internal departments to resolve payment issues.

Qualifications

• High school diploma required; associate degree in Accounting or Business preferred.
• 13 years of accounts payable or accounting experience preferred.
• Knowledge of accounting principles and AP processes.
• Experience with accounting software.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Process and enter vendor invoices accurately and timely.
• Verify invoices against purchase orders and receiving documents.
• Prepare and process weekly check runs and ACH payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with vendor records, including W-9s and payment information.
• Respond to vendor inquiries regarding payment status.
• Maintain organized electronic and paper filing systems.
• Ensure compliance with company policies and accounting procedures.
• Assist with 1099 reporting and year-end audit requests.
• Collaborate with internal departments to resolve purchasing and payment issues.
• Participate in all mandatory training or training appropriate to the position as required by the district.

Skills

Attention to detail

Organizational skills

Time management

Communication

Customer service

Education

High school diploma

Associate degree in Accounting or Business

Tools

Accounting software

Microsoft Excel

Microsoft Office

Job description

Job Type: Full time | Benefits Eligibility: Benefits Eligible | Schedule: 12-months | Salary Range: Group 6 from $21.44 to $26.93 per hour

Position Purpose:

Processes accounts payable and maintains associated vendor and invoice files for the District.

Responsibilities:

• Process and enter vendor invoices accurately and timely.
• Verify invoices against purchase orders and receiving documents.
• Prepare and process weekly check runs and ACH, payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Assist with vendor records, including W-9s and payment information.
• Respond to vendor inquiries regarding payment status.
• Maintain organized electronic and paper filing systems.
• Ensure compliance with company policies and accounting procedures.
• Assist with 1099 reporting and year-end audit requests.
• Collaborate with internal departments to resolve purchasing and payment issues.
• Participate in all mandatory training or training appropriate to the position as required by the district.

Qualifications:

• High school diploma required; associate degree in Accounting or Business preferred.
• 13 years of accounts payable or accounting experience preferred.
• Knowledge of accounting principles and AP processes.
• Experience with accounting software.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and customer service skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities.

The District prohibits discrimination and harassment based on a student's, parent's, guardian's, or employee's race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, age, or any other status protected by law.

Any person having inquiries concerning the District's compliance with the regulations implementing Title VI, Title IX, the Americans with Disabilities Act (ADA), or Section 504 is directed to contact Dr. Patricia Cummings, Director of Compliance, who has been designated by the District to coordinate efforts to comply with the regulations regarding nondiscrimination.

The office address and telephone number of Dr. Cummings are as follows: 700 7th Street S., Fargo, North Dakota 58103, [phone].

If any person believes that the District or District staff have inadequately applied the regulations of (1) Title VI of the Civil Rights Act of 1964, (2) Title IX of the Education Amendment Act of 1972, (3) Section 504 of the Rehabilitation Act of 1973, or (4) the Americans with Disabilities Act, they may bring forward a grievance to the District's Section Director of Compliance who serves as the 504 Coordinator.

The District's grievance procedures are established to provide a prompt and equitable resolution of a complaint. However, it should be understood by the individual involved that a complaint can be made to the Office for Civil Rights without going through the District's grievance procedures:

U.S. Department of Education

Office for Civil Rights

Lyndon Baines Johnson Department of Education Bldg

400 Maryland Avenue, SW

Washington, DC 20202-1100