Accounts Payable Clerk

University at Buffalo Campus Dining & Shops; Buffalo (NY); On-site; USD 40,000 - 56,000; Full time

Job summary

University at Buffalo Campus Dining & Shops is seeking an Accounts Payable Clerk to manage all phases of accounts payable within our agency accounts. The role reports to the Accounting Manager in a professional office environment on campus in Buffalo, NY.

Typical duties include invoice processing, data entry, vendor reconciliations, month-end accruals, and year-end 1099 preparation, with occasional overtime during closings.

Qualifications

• Associate's Degree in Accounting, Business or related field.

Responsibilities

• All phases of Accounts Payable including review and verification of invoice submissions, daily data entry, weekly check run and ACH payment processing and filing
• Reconciliation of vendor statements and general ledger
• Month-end accrual journal entries and posting to general ledger
• Year-end 1099's
• Special projects as requested by management

Skills

Attention to detail

Time management

Communication skills

Education

Associate's Degree in Accounting, Business or related field

Tools

MS Excel

MS Word

Email

ACCPAC

Job description

Position Summary

Responsible for all phases of Accounts Payable predominantly within FSA's agency accounts.

Brief Description

• Job title: Accounts Payable Clerk
• Reports to: Accounting Manager
• Department: Accounting
• FLSA Status: Full-Time, Non-Exempt
• Position Summary: Responsible for all phases of Accounts Payable predominantly within FSA's agency accounts.

Expected Hours of Work

Typical schedule is Monday through Friday 8am-4:30pm with the occasional need for work on Saturdays (during month and year end financial closings) and additional overtime, as needed.

Essential Functions

• All phases of Accounts Payable including review and verification of invoice submissions, daily data entry, weekly check run and ACH payment processing and filing
• Reconciliation of vendor statements and general ledger
• Month-end accrual journal entries and posting to general ledger
• Year-end 1099's
• Special projects as requested by management

Education and Training

• Associate's Degree in Accounting, Business or related field.

Desired Qualifications

• Minimum 4 years General Ledger accounting experience in a multi-company environment
• ACCPAC experience preferred
• Excellent calculator and computer skills including email, MS Excel and Word
• Ability to work independently, prioritize work to meet strict deadlines and execute tasks with great attention to detail, accuracy, speed, and efficiency
• Exceptional organizational, interpersonal, communication, and customer service skills
• Excellent mathematical and analytical skills

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc

Physical and Mental Demands

• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl
• The employee must frequently lift and or move up to 10 lbs. and occasionally lift and or move up to 25 lbs
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• While performing the duties of the job, the employee is regularly required to talk and hear
• The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures

Licensure/Certification

None required

Travel

None required

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.