Accounts Payable Clerk

Aston Carter; Brea (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Aston Carter is seeking an Accounts Payable Specialist to manage vendor invoices and maintain accurate financial records in Brea, CA. Responsibilities include overseeing payments, reconciling vendor accounts, and collaborating with facilities to resolve issues. This role operates fully onsite, supporting a tight-knit team in a dynamic environment.

Benefits

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off, vacation, or sick leave

Qualifications

• Minimum of 2 to 3 years of accounts payable experience.
• Experience with invoice processing, accounting, and data entry.
• Familiarity with ERP systems preferred.

Responsibilities

• Maintain precise records of all vendors’ payments.
• Ensure timely payment of tax liabilities.
• Process employee payments by verifying expense reports.

Skills

Meticulous and organized

Written and oral communication skills

Problem-solving and analytical skills

Proficiency in Microsoft Excel

Proficiency in accounting software

Education

College degree preferred

Tools

ERP systems, particularly Business Central

Job description

Job Title: Accounts Payable Specialist

Job Description

We are seeking a meticulous and organized Accounts Payable Specialist to manage and oversee all expenditures, purchase orders, invoices, and statements. The ideal candidate will ensure timely payment of vendor invoices and maintain accurate financial records.

Responsibilities

• Maintain precise records of all vendors’ payments.
• Ensure timely payment of tax liabilities.
• Research and approve new vendors, creating new vendor accounts.
• Collaborate with facilities to solve problems.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Reconcile processed work by verifying entries and comparing system reports to balance.
• Maintain historical records.
• Process employee payments by verifying expense reports and preparing paychecks.
• Schedule and ensure payments are made to vendors for outstanding credit.
• Respond to vendor inquiries.
• Verify and update reward program uploads.
• Manage telephone and internet services.
• Continuously improve the payment process.

Essential Skills

• Meticulous and organized
• Written and oral communication skills
• Problem-solving and analytical skills
• Proficiency in Microsoft Excel, Word, and other programs
• Proficiency in accounting software

Additional Skills & Qualifications

• College degree preferred but not required
• Minimum of 2 to 3 years of accounts payable experience
• Experience with invoice processing, accounting, data entry, purchase orders, and three-way matching
• Familiarity with ERP systems, particularly Business Central, is preferred
• Basic knowledge of Excel

Work Environment

This role is fully onsite in an industrial facility, with the corporate office attached to the production floor. The environment can be loud, and the office space is tight-knit, requiring close proximity work with colleagues. The team is small, consisting of two people in Accounts Payable, including a manager, and one in Accounts Receivable. The candidate will be responsible for processing approximately 300 invoices per week, supporting the specialist in handling 600 invoices weekly.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brea,CA.

Application Deadline

This position is anticipated to close on Jul 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.