Accounts Payable / Business Office Assistant

US Lawns; Hilo (HI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) retirement plan

Sick and vacation leave

Job summary

Yukio Okutsu State Veterans Home in Hilo, Hawaii, is seeking an organized administrative professional to support our Business Office. The role includes front-desk interactions, file management, and processing requisitions in a fast-paced healthcare setting.

The ideal candidate will have related office experience, basic computer skills, and strong communication abilities to assist residents, families, visitors, vendors, and staff with professionalism and courtesy.

Qualifications

• Related administrative or office experience enough to perform duties
• Basic computer skills and willingness to learn company software
• Ability to read, write, understand and follow written and oral instructions
• Ability to communicate effectively and professionally with residents, families, visitors, vendors, and coworkers

Responsibilities

• Provide administrative and clerical support to the Business Office and assist the Business Office Manager with daily operations.
• Greet and assist residents, families, visitors, vendors, and the public in a courteous and professional manner, both in person and by telephone.
• Answer and manage multiple-line telephone calls and assist with switchboard and Receptionist duties as needed.
• Perform clerical functions including filing, typing, mail distribution, maintaining records, processing requisitions, and completing new vendor forms.
• Support Accounts Payable functions, including reviewing invoices for accuracy, posting transactions, preparing vouchers, and submitting authorized bills for payment.
• Assist with Accounts Receivable and Resident Trust functions as needed.
• Verify insurance plans upon admission and maintain accurate business office records and documentation.
• Provide administrative support to the Business Office and assist with coverage and other operational needs.

Skills

Administrative experience

Basic computer skills

Communication skills

Organizational skills

Tools

Office software

Job description

Job Description

Join Yukio Okutsu State Veterans Home and be part of a team that proudly cares for our friends, family, and neighbors across East Hawaiʻi.

Join our Business Office team and play an important role in supporting the smooth, efficient operation of our facility while providing welcoming and professional service to residents, families, visitors, and staff. This position offers a variety of administrative, clerical, and business office responsibilities and is ideal for someone who is organized, dependable, service-oriented, and comfortable working in a fast-paced healthcare environment.

Key Responsibilities

• Provide administrative and clerical support to the Business Office and assist the Business Office Manager with daily operations.
• Greet and assist residents, families, visitors, vendors, and the public in a courteous and professional manner, both in person and by telephone.
• Answer and manage multiple-line telephone calls and assist with switchboard and Receptionist duties as needed.
• Perform clerical functions including filing, typing, mail distribution, maintaining records, processing requisitions, and completing new vendor forms.
• Support Accounts Payable functions, including reviewing invoices for accuracy, posting transactions, preparing vouchers, and submitting authorized bills for payment.
• Assist with Accounts Receivable and Resident Trust functions as needed.
• Verify insurance plans upon admission and maintain accurate business office records and documentation.
• Provide administrative support to the Business Office and assist with coverage and other operational needs.

Education, Experience & Certifications

• Related administrative or office experience at a level necessary to successfully perform the duties of the position.
• Basic computer skills and the ability and willingness to learn company software and systems.
• Ability to read, write, understand, and follow written and oral instructions.
• Ability to communicate effectively and professionally with residents, families, visitors, vendors, and coworkers.

Company Description

Located in picturesque Hilo,Hawaii, Yukio Okutsu State Veterans Home features dedicated short-term rehabilitation services and residential long-termplacement. As the only state Veterans Home on the Big Island of Hawaii, we are proud to serve our county’s finest.

In addition to rehabilitation services, Yukio Okutsu State Veterans Home is designed to care for yourmedical conditions through personalized, 24-hour skilled nursing care provided by licensed clinicalspecialists and therapists. With oversight and coordination with physicians and nurse practitioners, ourteams work hand-in-hand to provide compassionate quality care.

Committed To Quality

Yukio Okutsu State Veterans Home offers more than just 24-hour nursing care, we caterto both the physical and emotional health of our residents and patients. Our care teams worktogether to create personalized treatment plans to help patients through their care journey.We strive to provide industry-leading outcomes through coordination of all aspects of your care.

Benefits

• Company sponsored medical and dental (100% coverage for employee)
• 401(K) retirement plan
• Sick and vacation leave

Pre-Employment Assessments for External Candidates

As part of the recruiting process for this position, external applicants (job applicants NOTemployed byHHSC’s East Hawaii Region)are required to complete pre-employment assessments shortly after application submission. If you are notan employee of the East Hawaii Region of HHSC, youwill receive an email containing assessment instructions. We ask that you complete the assessments within two days of receipt of the request.

Pre-Employment Health Requirements

Offers of employment will be contingent on successfully passing a pre-employment examination, which includes a drug screen and other regulatory medical requirements such as, but not limited to, a tuberculosis (TB) screen. The cost for drug screening and blood draw for QuantiFERON and Titers, shall be borne by the Hawaii Health Systems Corporation.

YUKIO - Drug Free, Equal Opportunity Employer, E-Verify

East Hawaii State Veterans Home is a drug-free workplace, an Equal Opportunity Employer, and conducts employment verification through E-Verify.