Accounts Payable Associate

Dadavidson; Town of Montana, Paterson (WI, NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Employee stock ownership plan

Maternity/Parental leave

Paid holidays

Professional development

Discounted personal insurance

Charitable gift-matching

Job summary

D.A. Davidson Companies is an employee-owned firm with a long-standing commitment to integrity and client service. The Accounts Payable Associate supports accurate processing of vendor invoices, corporate card activity, and related payments, coordinating with internal teams and external vendors to ensure timely, compliant payments.

The role emphasizes attention to detail, adherence to policies, and effective communication, with opportunities for professional development.

Qualifications

• Prior accounts payable or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience with accounting or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and ability to meet deadlines.
• Ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Clear, professional communication with vendors and internal partners.
• Ability to work independently and collaboratively in a team.

Responsibilities

• Review, process, code, and submit vendor invoices for payment in accordance with company policies and schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance.
• Support corporate card administration, payment processing, reconciliation, and reporting, including studying exceptions.
• Reconcile payment clearing accounts and vendor activity; research discrepancies as needed.
• Process recurring, specialized invoices including advisory, facilities, telecom, and other firm obligations.
• Prepare and maintain spreadsheets, reports, and documentation related to invoices and month-end processing.
• Review banking activity and journal entries for completeness and accuracy.
• Communicate with vendors and internal colleagues to resolve status inquiries and questions.
• Provide general administrative support for the Accounting team and assist with special projects and audits.

Skills

Attention to detail

Communication skills

Teamwork

Adaptability

Problem solving

Tools

Microsoft Excel

Microsoft Word

Job description

D.A. Davidson Companies is an independent, employee‑owned company with a rich history spanning 90 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well‑being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Summary/Function

The Accounts Payable Associate is responsible for supporting the accurate, timely, and controlled processing of vendor invoices, corporate card activity, and related payment transactions. This position works closely with internal departments and external vendors to ensure invoices and payment activity are reviewed, coded, approved, reconciled, and paid in accordance with firm policies, accounting procedures, and internal control expectations.

Qualifications

• Prior accounts payable, accounting operations, invoice processing, or related financial operations experience preferred.
• Working knowledge of basic accounting principles, invoice processing, payment workflows, account coding, reconciliations, and general ledger concepts.
• Experience working with accounting, document management, payment processing, or banking systems; familiarity with Microsoft Office, especially Excel and Word.
• Strong attention to detail, accuracy, organization, and follow‑through, with the ability to manage recurring deadlines and competing priorities.
• Ability to research discrepancies, identify exceptions, resolve routine issues, and elevate items when appropriate.
• Demonstrated ability to follow established policies, procedures, approval requirements, and internal control standards.
• Ability to maintain confidentiality and handle sensitive financial, vendor, employee, and firm information with discretion.
• Clear, professional, and service‑oriented communication skills, including the ability to interact effectively with vendors, employees, managers, and cross‑functional partners.
• Ability to work both independently and collaboratively in a team environment while maintaining a high level of accountability and professionalism.
• Ability to adapt to process changes, support continuous improvement efforts, and contribute to a positive, solutions‑focused department culture.
• Ability to maintain regular, predictable attendance.

Duties

• Review, process, code, and submit vendor invoices for payment in accordance with company policies, approval requirements, and established payment schedules.
• Monitor invoice and payment activity to ensure proper documentation, coding, approvals, and compliance with firm accounts payable procedures.
• Support corporate card administration, payment processing, reconciliation, and reporting activities, including research of exceptions, duplicate submissions, and aging items.
• Reconcile assigned payment clearing accounts, vendor activity, and other accounts on a weekly, monthly, or as‑needed basis; research and resolve discrepancies.
• Process recurring, specialized, and department‑specific invoices, including but not limited to investment advisory, facilities, telecommunications, and other firm obligations.
• Prepare, maintain, and update spreadsheets, reports, and supporting documentation related to invoices, payments, reconciliations, month‑end processing, and management review.
• Review banking activity, payment transactions, and related journal entries for completeness, accuracy, and appropriate support.
• Communicate with vendors and internal associates to research invoice status, payment inquiries, missing documentation, approval questions, and other accounts payable matters.
• Perform general administrative and clerical support for the Accounting team, including document organization, filing, scanning, and records support as needed.
• Assist with departmental coverage, special projects, process improvement initiatives, audit requests, and other duties as assigned.

What we offer

Competitive salary plus excellent benefits and perks including, but not limited to:

• Company 401(k), employee stock ownership plan, and related retirement benefits
• Generous sick, vacation, and maternity/parental leave programs
• Paid holidays
• Professional development and career growth opportunities
• Discounted personal insurance, including home, auto, and recreational vehicles
• Charitable gift‑matching program
• Davidson Day of Giving, our tradition of positively impacting the communities where we live and work

For more than 90 years, D.A. Davidson has built a legacy of integrity, service, and partnership. As an employee‑owned company, our success is driven by high standards of business ethics and the belief that our associates are our most important assets. We hope you will consider joining our team.

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.