Accounts Payable Associate

Independence Realty Trust Inc.; Philadelphia (Philadelphia County); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Compensation Package

Bonus Opportunities

Stock Awards

Paid Holidays and PTO

Health Insurance

401k with matching

Job summary

Independence Realty Trust is seeking an Accounts Payable Associate to join our Accounting team in the Philadelphia, PA corporate office. The role supports daily AP operations, including processing transactions, reconciling accounts, and maintaining databases.

Responsibilities include handling weekly check runs, AP inbox management, vendor onboarding, ERP-based invoice resolution, and collaboration with Property Managers and Vendors. A 1-3 year AP background and Excel familiarity are expected.

Qualifications

• 1-3 years of Accounts Payable experience
• Real estate or property management exposure is a plus
• Strong analytical and problem-solving abilities
• Proficiency with vendor inquiries and purchase workflows
• Accurate data entry with the ability to balance priorities
• Experience with Excel (pivot tables, lookup) helpful
• Entrata or similar AP/ERP system experience a plus

Responsibilities

• Prepare weekly check runs and process invoices by category
• Manage AP inbox and respond to vendor inquiries
• Process utilities payments and issue overdue checks as needed
• Assist vendor onboarding via Vendor Portal and coordinate with IT
• Monitor AP queue in ERP system and resolve invoice issues
• Set up new vendors and resolve declined payments
• Reconcile vendor statements and resolve discrepancies
• Collaborate with Property Managers, Accountants, and Vendors
• Support ad-hoc projects and AP process improvements

Skills

Accounts Payable

Analytical skills

Problem solving

Attention to detail

Time management

Excel basics

Tools

Entrata

ERP systems

Job description

We're seeking a Accounts Payable Associate to join our Accounting team. The position is based in our Philadelphia, PA corporate office. The Accounts Payable Associate will assist the daily operations of the department including workflows, processing accounts payable transactions, reconciling accounts and maintaining databases.

• Must reside in or near Philadelphia, PA to accommodate a Hybrid work schedule

Duties Include But Are Not Limited To

• Prepare Weekly Check Run- Select and pay invoices by payment category, process special handling checks (overnight/in-office), reconcile totals against bank confirmations, and resolve payment exceptions.
• AP Inbox- Manage the AP Inbox by forwarding invoices for processing, responding to vendor inquiries in a timely manner, handling property requests, and uploading urgent invoices as needed.
• Utilities- Process utility payments daily, monitor the utility AP inbox, and upload invoices upon request from the accounting team. Issue overnight checks for past-due accounts and reissue checks as needed.
• Vendor Portal- Initiate vendor onboarding into the IRT Vendor Portal. Assist users with invoice uploads and work with IT to quickly resolve any portal matters.
• Epicor- Monitor the AP queue in Epicor (the ERP system utilized by the IRT Renovation team). Correct invoice issues, ensure invoice accuracy, and assist the supply chain team with AP-related matters within the system.
• Virtual Cards- Set up new vendors, monitor outstanding balances, contact vendors regarding open payments, and resolve declined transactions or other payment matters.
• Rejected Invoices- Monitor and process daily rejected invoices to ensure timely correction or deletion based on reviewer notes.
• Collaboration- Build and maintain effective working relationships across the organization, including Property Managers, Property Accountants, Regional Managers, and Vendors.
• Statements- Reconcile vendor statements and work with Property Managers and Vendors to resolve discrepancies.
• Ad-Hoc Requests- Execute special projects assigned by management as needed.
• Project Leadership- Lead AP project implementation from planning to execution.
• Compliance- Adhere to all accounting policies and internal controls.

Qualifications

Job Qualifications

• 1-3 years of Accounts Payable experience
• Property management or multifamily real estate industry is a plus
• Strong analytical skills and problem-solving abilities
• Confident navigating vendor and internal inquiries with a professional, solutions-oriented approach
• Skilled at maintaining accuracy while balancing competing priorities
• Working knowledge of basic Excel functions (pivot table, Xlookup, etc.) Comfortable learning new tools as needed
• Entrata or similar AP/ERP system experience a plus

We Offer

• Competitive Compensation Package
• Bonus Opportunities
• Stock Awards
• Paid Holidays and Paid Time Off
• BCBS PPO Health Insurance
• 401k with 4% match

Independence Realty Trust is an Equal Opportunity Employer and committed to building a diverse and inclusive culture. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.