Accounts Payable Assistant

Global Sports Jobs Limited; Stamford (CT); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Global Sports Jobs Limited in Stamford, CT is seeking an experienced Accounts Payable specialist to own travel-related invoice processing and vendor payments. You will work closely with the Travel and Finance teams to ensure accurate processing and strong internal controls while driving process improvements through automation.

The role focuses on handling hotel, airline, and travel-agency invoices, reconciling accounts, and supporting audits and spend analysis with the WWE Travel Department.

Qualifications

• 1–3 years of hands-on accounts payable or travel operations experience.
• Strong attention to detail and organized workflow.
• Proficient in Excel and comfortable with automation tools.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Own end-to-end processing of travel-related invoices, including hotel commissions, airline invoices, and travel agency billing, from receipt through payment.
• Code and route invoices accurately, ensuring proper allocation and timely approvals.
• Verify invoices against purchase orders, receipts, and approvals; resolve discrepancies before they impact payment cycles.
• Reconcile vendor accounts on a regular cadence and export aged or unresolved items promptly.
• Monitor vendor payment schedules to ensure all invoices are settled on time and in accordance with agreed terms.
• Maintain audit-ready financial records and documentation in line with compliance standards.
• Act as the operational point of contact for travel vendors, handling payment inquiries and billing disputes efficiently.
• Execute month-end close tasks, including reconciliations, accruals, and reporting, to meet finance deadlines.
• Partner with the WWE Travel Department to support audits and spend analysis on travel-related costs.
• Operate and help optimise AI-powered invoice automation tools, identifying manual bottlenecks and recommending process improvements.

Skills

Attention to detail

Independent worker

Time management

Communication

Tools

Microsoft Excel

Financial systems

Automation tools

Invoice automation

Job description

About the Role

This is a hands-on operational role responsible for keeping travel-related payables running smoothly and accurately. The position owns the day-to-day processing of invoices and vendor payments, working closely with the Travel and Finance teams to maintain tight controls. It also plays an active role in driving process improvements through automation and partners with the WWE Travel Department to support audits and spend analysis.

Key Responsibilities

• Own end-to-end processing of travel-related invoices, including hotel commissions, airline invoices, and travel agency billing, from receipt through payment.
• Code and route invoices accurately, ensuring proper allocation and timely approvals.
• Verify invoices against purchase orders, receipts, and approvals; resolve discrepancies before they impact payment cycles.
• Reconcile vendor accounts on a regular cadence and export aged or unresolved items promptly.
• Monitor vendor payment schedules to ensure all invoices are settled on time and in accordance with agreed terms.
• Maintain audit-ready financial records and documentation in line with compliance standards.
• Act as the operational point of contact for travel vendors, handling payment inquiries and billing disputes efficiently.
• Execute month-end close tasks, including reconciliations, accruals, and reporting, to meet finance deadlines.
• Partner with the WWE Travel Department to support audits and spend analysis on travel-related costs.
• Operate and help optimise AI-powered invoice automation tools, identifying manual bottlenecks and recommending process improvements.

Required Experience & Qualifications

• 1-3 years of hands-on experience in accounts payable, travel administration, or a related accounting operations role.
• Strong attention to detail with a process-oriented, organised approach to high-volume work.
• Proficiency in Microsoft Excel; comfort working with financial systems and automation tools.
• Proven ability to manage competing deadlines and work independently in a fast-paced environment.

Salary

• The hourly rate reflects the prevalent current hiring range for this position.
• Hiring rate minimum: $22.50 per hour (minimum will not fall below the applicable state/local minimum wage thresholds).
• Hiring rate maximum: $30.00 per hour.
• Hiring pay rates are based on factors including location and may vary depending on job-related qualifications, knowledge, skills and experience.
• As applicable, short- and long-term incentives may be provided in addition to the base rate.

Benefits & Perks

• Robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
• Growth and developmental opportunities.
• Locally competitive rewards packages.

About the Company

TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency, and On Location, a global leader in premium experiential hospitality.