Accounts Payable Assistant

Hyve Group; New York (NY); Hybrid; USD 53,000 - 78,000; Full time

Benefits offered by this job

Hybrid work

Healthcare package

401K with company match

Paid vacation

Job summary

Hyve Group in New York, NY, is seeking an Accounts Payable Assistant to join its global Finance team. You’ll process supplier invoices, PO and non-PO, manage expense and credit card transactions, and help maintain strong financial controls.

This hybrid role collaborates with UK colleagues, supports month-end and audits, and offers a competitive bonus structure along with comprehensive benefits.

Qualifications

• Experience in Accounts Payable or finance administration in a busy environment.
• Experience reviewing vendor tax documentation for compliance.
• Strong attention to detail and accuracy; excellent communication.

Responsibilities

• Process supplier invoices accurately, including PO and non-PO invoices.
• Manage supplier queries and the Accounts Payable inbox.
• Prepare payment runs and post/reconcile supplier payments.
• Process employee expenses and company credit card transactions.
• Prepare annual Form 1099 with suppliers, IRS, and State.
• Build relationships with US and UK colleagues to improve P2P.
• Support month-end, year-end and audits with accurate records.
• Identify opportunities to improve Accounts Payable processes.

Job description

A bit about us

We’re Hyve - organiser of the world’s fastest-growing and most forward-thinking B2B events.

Accounts Payable Assistant

As the chosen event partner to many of the world’s leading companies, our platforms play a critical role in their strategies - helping them enter new markets, accelerate growth and connect with the people who matter most.

Our portfolio features some of the world’s leading events in sectors like ecommerce, healthcare, edtech, and fintech. We’re growing fast with an entrepreneurial culture that empowers big ideas and quick action, plus an ambitious acquisition strategy bringing exciting new events into our mix.

Alongside our market-leading events, we’re building tech and data-driven products that supercharge connections – from one-to-one meeting programs and curated table talks to year-round engagement platforms.

Whatever your role, you’ll join a global team redefining how industries connect, collaborate, and grow – working with some of the most talented people in the business.

Think that sounds good? Wait until our talent acquisition team tells you about the culture.

A bit about you

First things first: whatever your background, beliefs or ambitions, there’s a culture of belonging at Hyve — and everyone is welcome. The question isn’t where you’ve come from, but where you want to go.

You’ll thrive here if you’re curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are excited by change and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact.

Our shared behaviours guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins.

If that sounds like you, you’ll fit right in.

A bit about the role

This role reports to: Accounts Payable Manager

Location: New York, USA (Hybrid)

As an Accounts Payable Assistant, you'll be an important part of Hyve's global Finance team, helping to ensure supplier invoices, payments and expenses are processed accurately and on time.

Based in New York, you'll support our US business while working closely with colleagues across the wider Accounts Payable team in the UK. You'll build strong relationships with suppliers and internal stakeholders, helping to deliver an efficient purchase-to-pay process and maintain strong financial controls.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in delivering great service and wants to develop their career within an international finance team.

As part of your job, you’ll

• Process supplier invoices accurately, including purchase order (PO) and non-PO invoices, ensuring payments are made in line with agreed terms.
• Manage supplier queries and the Accounts Payable inbox, providing a responsive and professional service to colleagues and suppliers.
• Prepare payment runs and support the accurate posting and reconciliation of supplier payments.
• Process employee expenses and company credit card transactions in accordance with Company policies.
• Prepare annual Form 1099 annual with suppliers, IRS, and State
• Build strong working relationships with colleagues across the US and UK to help resolve queries and improve the efficiency of the purchase-to-pay process.
• Support month-end, year-end and audit activities by maintaining accurate financial records and supporting documentation.
• Identify opportunities to improve Accounts Payable processes and contribute to continuous improvement across the Finance function.

Here’s what we’re looking for from you

• Experience working in an Accounts Payable or finance administration role within a busy environment.
• Experience reviewing and classifying vendor tax documentation to support tax reporting and regulatory compliance
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Excellent communication and customer service skills, with confidence building relationships across the business and with suppliers.
• Good organisational skills with the ability to prioritise work and meet deadlines.
• Experience using finance systems and Microsoft Excel.
• A proactive approach to problem solving and improving processes.
• Someone who enjoys working collaboratively as part of an international team.

You’ll know you’re successful when

• Supplier invoices, expenses and payments are processed accurately and on time.
• Supplier and stakeholder queries are resolved efficiently, helping to maintain strong working relationships.
• You'll contribute to improvements that strengthen financial controls and make the Accounts Payable process more efficient for colleagues and suppliers.

The benefits

• The salary band for this position ranges from $53-$78k based on experience
• This position will be eligible for a competitive bonus structure
• Full medical, dental, and vision package to fit your needs
• Retirement plan with company match (401K)
• Competitive vacation policy
• Hybrid work