Accounts Payable Assistant

Aston Carter; Maple Grove (MN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation or Sick Leave

Job summary

Aston Carter is seeking an Accounts Payable Assistant to process and review vendor invoices, ensure accurate coding and approvals, and monitor automated PO invoice processing from Osseo, MN. This onsite contract role supports 20-30 hours per week and requires collaboration with the Accounting/Finance team in New Jersey on EST.

You will handle freight invoices, reconcile statements, and resolve discrepancies while maintaining accurate data in the E21 ERP system.

Qualifications

• Accounts payable experience (0-6+ months).
• Attention to detail.
• Ability to process information quickly.
• Data entry aptitude.
• Knowledge of invoice processing and purchase orders.

Responsibilities

• Process and review vendor invoices for accurate coding and approvals.
• Monitor and resolve exceptions in automated PO invoice processing.
• Manually process freight invoices, ensuring correct charges and coding.
• Reconcile vendor statements and address invoice or payment discrepancies.
• Collaborate with vendors and internal departments to resolve AP inquiries.

Skills

Accounts payable

Attention to detail

Data entry

Invoice processing

Vendor communication

Job description

Job Description

We are seeking an Accounts Payable Assistant to process and review vendor invoices. This role ensures accurate coding, approvals, and supporting documentation are in place prior to payment. You will monitor automated PO invoice processing and resolve exceptions such as discrepancies, pricing differences, quantity mismatches, and missing receipts. Additionally, you will manually process freight invoices, reconcile vendor statements, and investigate discrepancies.

Job Description

We are seeking an Accounts Payable Assistant to process and review vendor invoices. This role ensures accurate coding, approvals, and supporting documentation are in place prior to payment. You will monitor automated PO invoice processing and resolve exceptions such as discrepancies, pricing differences, quantity mismatches, and missing receipts. Additionally, you will manually process freight invoices, reconcile vendor statements, and investigate discrepancies.

Responsibilities

• Process and review vendor invoices for accurate coding and approvals.
• Monitor and resolve exceptions in automated PO invoice processing.
• Manually process freight invoices, ensuring correct charges and coding.
• Reconcile vendor statements and address invoice or payment discrepancies.
• Collaborate with vendors and internal departments to resolve AP inquiries.

Essential Skills

• Accounts payable experience (0-6+ months).
• Attention to detail.
• Ability to process information quickly.
• Data entry aptitude.
• Knowledge of invoice processing and purchase orders.

Work Environment

This is an onsite position located in Osseo, working 20-30 hours per week. The role offers flexible scheduling, allowing you to choose your workdays and hours as long as they align with core business hours. You will work closely with the Accounting/Finance team based in New Jersey, which operates on Eastern Standard Time. The role requires processing invoices in the E21 ERP system. Note that PO invoices are automated, while all freight invoices are processed manually.

Job Type & Location

This is a Contract position based out of Osseo, MN.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Osseo, MN.

Application Deadline

This position is anticipated to close on Nov 11, 2026.

Workplace Type

This is a fully onsite position in Osseo,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.