Accounts Payable Assistant

Milken Community School; Los Angeles (CA); Hybrid; USD 47,000 - 52,000; Part time

Job summary

Milken Community School in Los Angeles, CA is seeking a Part-Time Accounts Payable Assistant to support the AP Analyst and handle day-to-day financial operations. The role includes processing invoices, preparing checks, and maintaining accurate records.

The ideal candidate will have a high school diploma, basic accounting knowledge, and proficiency in Excel and Google Workspace. This on-campus position runs Monday through Friday with 4 hours daily, and may transition to full-time for the right

Qualifications

• High school diploma required; coursework in accounting or finance preferred.
• Experience in office or bookkeeping is preferred.
• Proficiency with Excel and Google Workspace and basic accounting procedures.

Responsibilities

• Process vendor invoices with proper approvals and documentation.
• Prepare and process weekly check runs and electronic payments.
• Maintain organized accounts payable files and records.
• Respond to vendor inquiries about payments and account status.
• Reconcile vendor statements and identify discrepancies.
• Enter and update data in accounting software.
• Support the AP Analyst and Finance Department with administrative tasks.
• Approve timecards and review PTO balances, ensuring supervisor approval for overdraws.

Skills

Excel

Google Workspace

Time management

Attention to detail

Confidential information handling

Education

High school diploma

Tools

Accounting software

Job description

Job Details: Job Location: Milken Community School - Ruby - Los Angeles, CA, Position Type: Part Time, Salary Range: $34.00 - $38.00Hourly

Our Mission

Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.

Position Overview

We are seeking a reliable and detail-oriented Part-Time temp with the opportunity for a full-time Accounts Payable Assistant to support the Accounts Payable Analyst with day-to-day financial operations. This role is responsible for assisting with invoice processing, check preparation, vendor communication, and maintaining accurate financial records. The ideal candidate is organized, dependable, and comfortable working with accounting systems and spreadsheets.

Responsibilities

• Assist with processing vendor invoices and ensuring proper documentation and approvals
• Help prepare and process weekly check runs and electronic payments
• Maintain organized accounts payable files and records
• Respond to vendor inquiries regarding payments and account status
• Reconcile vendor statements and identify discrepancies
• Enter and update data in accounting software
• Support the AP Analyst and Finance Department with additional administrative tasks
• Responsible for approving timecards and reviewing PTO balances, including confirming supervisor approval for any usage that extends beyond a negative balance.

Qualifications

• High school diploma required; coursework in accounting or finance preferred
• Previous office or bookkeeping experience preferred
• Basic understanding of accounts payable and accounting procedures
• Proficiency in Microsoft Excel and Google Workspace
• Strong attention to detail and organizational skills
• Ability to handle confidential financial information professionally
• Good communication and time-management skills
• Experience with accounting software is a plus

Standard On-Campus Hours

Monday - Friday 10:00AM - 2:00PM

*All schedules are subject to change.

Salary Range: $34.00 - $38.00 (Per Hour)

For a complete overview of our benefits, please visit the Employment page on our website.

Milken strives to be a nurturing, diverse and inclusive community. It is a vibrant academic home, drawing faculty and staff from the spectrum of faith, social and cultural backgrounds.