Accounts Payable Assistant

Help USA; Huntington Station (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

HELP USA is seeking an Accounts Payable Assistant to support the AP department with document management and retention. You will enter invoices, match PO to invoices, assemble supporting docs, and maintain accessible payables records.

Ideal candidates have at least one year in accounting or related field, strong communication skills, attention to detail, and proficiency in Microsoft Office (Word, Excel, Outlook) in a fast-paced environment.

Qualifications

• Strong verbal and written communication skills for professional internal and external interactions.
• Demonstrates strong attention to detail and accuracy in a fast-paced environment, with the ability to adapt quickly to change.
• Strong multi-tasking ability.
• Working knowledge of Microsoft Office (Word, Excel and Outlook).
• Minimum of one year of work experience in accounting, clerical, or related field.
• High School Diploma/GED or higher.

Responsibilities

• Enter accounts payable invoices accurately and timely into accounting system.
• Match purchase orders to invoices to confirm items were received before processing payment.
• Assist with assembling supporting documentation for check payments.
• Ensures accurate, accessible payables records through consistent document scanning, filing, and maintenance.
• Handle department mail.
• Pulls and organizes AP documentation to support internal and external audits and billing inquiries.
• Assist with various accounting projects and tasks as assigned to support department goals.

Skills

Communication skills

Attention to detail

Multi-tasking

Adaptability

Education

High School Diploma/GED or higher

Tools

Microsoft Office

Job description

Program: HELP USA Central |115 E. 13th Street, New York, NY 10003

What You'll Do:

The Accounts Payable Assistant provides administrative support to the Accounts Payable department, with a focus on document management and retention. This role requires strong attention to detail, organizational skills, and a working knowledge of accounts payable processes.

Your responsibilities will include:

• Enter accounts payable invoices accurately and timely into accounting system.
• Match purchase orders to invoices to confirm items were received before processing payment.
• Assist with assembling supporting documentation for check payments.
• Ensures accurate, accessible payables records through consistent document scanning, filing, and maintenance.
• Handle department mail.
• Pulls and organizes AP documentation to support internal and external audits and billing inquiries.
• Assist with various accounting projects and tasks as assigned to support department goals.

You're a great fit for this role if you have:

• Strong verbal and written communication skills for professional internal and external interactions.
• Demonstrates strong attention to detail and accuracy in a fast-paced environment, with the ability to adapt quickly to change.
• Strong muti-tasking ability.
• Working knowledge of Microsoft Office (Word, Excel and Outlook).
• Minimum of one year of work experience in accounting, clerical, or related field.
• High School Diploma/GED or higher.