Accounts Payable (AP) Supervisor

AV; Albuquerque (NM); On-site; USD 65,000 - 85,000; Full time

Job summary

AV seeks an Accounts Payable (AP) Supervisor to oversee daily AP activities within the Space, Cyber & Directed Energy and Autonomous Systems business segments. The role reports to the Sr.

Manager, Accounts Payable and supports training, problem resolution and monitoring daily activity, ensuring proper coding, invoice approval and timely payments. The AP Supervisor will manage the invoice entry and payments processes, review AP aging, assist with month-end close, and collaborate with

Responsibilities

• Voucher AP invoices, support check runs, ACH and wires, PSIGen (AP intake) and/or data entry as needed
• Review AP aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments
• Coordinate verification of open receipts monthly and work with cross-department personnel to clear problem receipt information, as required
• Review setup of new suppliers including payment terms and banking information
• Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities
• Ensure the timely and accurate month-end closing of Accounts Payable, including monthly accruals of liabilities, in accordance with applicable internal controls (SOX)
• Monitor and assist with P-Card and T&E card program management and training of users
• Creates an environment of continuous process improvement and looks for opportunities for process re-engineering
• Ensures compliance with DE-542 and 1096/1098/1099 filings
• Responsible for account reconciliations and ensure discrepant items are resolved in a timely manner

Job description

Job Description

The Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity. The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

Worker Type

Regular

Summary

The Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity. The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

Position Responsibilities

• Voucher AP invoices, support check runs, ACH and wires, PSIGen (AP intake) and/or data entry as needed
• Review AP aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments
• Coordinate verification of open receipts monthly and work with cross-department personnel to clear problem receipt information, as required
• Review setup of new suppliers including payment terms and banking information
• Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities
• Ensure the timely and accurate month-end closing of Accounts Payable, including monthly accruals of liabilities, in accordance with applicable internal controls (SOX)
• Monitor and assist with P-Card and T&E card program management and training of users
• Creates an environment of continuous process improvement and looks for opportunities for process re-engineering
• Ensures compliance with DE-542 and 1096/1098/1099 filings
• Responsible for account reconciliations and ensure discrepant items are resolved in a timely manner