Accounts Payable and Receivable Associate

Science; Alameda (CA); Hybrid; USD 75,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision & life

Equity

Paid time off & holidays

Meals provided

Flexible Spending Account

401(k)

Job summary

Science is seeking an AP/AR Specialist to join our Finance team in California. You will process invoices, ensure accurate coding, and maintain strong vendor relationships while supporting payments and reconciliations.

The ideal candidate has a Bachelor’s in Accounting or 2+ years of experience, strong Excel skills, and excellent communication. Knowledge of Sage Intacct or Airbase is a plus, with competitive pay and equity.

Qualifications

• Bachelor’s degree in Accounting or 2+ years of experience.
• Intermediate/advanced Excel; pivot tables and formulas a plus.
• Excellent written and verbal communication; ability to prioritize workload.

Responsibilities

• Receive, review, and process invoices from vendors.
• Verify invoice accuracy including pricing and terms.
• Code items correctly in the system and resolve discrepancies.
• Prepare customer invoices based on orders and contracts.
• Deliver invoices via mail, email, or portal; maintain customer records.
• Review aging reports, issue statements, and assist with collections.
• Enter payments (check, card, ACH) and reconcile vendor statements.

Skills

Excel skills

Communication

Prioritization

Analytical thinking

Education

Bachelor’s degree in Accounting

Tools

Sage Intacct

Airbase

Job description

Science is a clinical stage, vertically integrated technology company focused on solving some of neuroscience’s hardest questions and most serious unmet medical needs. We work to restore quality of life to those with debilitating conditions for which there are no treatment options, creating devices aimed at restoring vision, cognition, and mobility to patients who have lost it. To support progress across our industry, we provide state-of-the-art components and vertically integrated infrastructure for others to build on via Science Foundry.

We are seeking a diligent and detail-oriented AP/AR Specialist to join our Finance team. This individual would be responsible for assisting with various AP and AR functions and will have a strong attention to detail, excellent analytical skills, and the ability to work effectively both independently and as part of a team.

Role Responsibilities:

• Receive, review, and process invoices from vendors
• Verify the accuracy of invoices, including pricing, quantities, and terms
• Ensure all items are coded correctly in system
• Monitor vendor emails and calls regarding billing and resolve discrepancies
• Maintain positive and professional relationships with vendors
• Issue payments via approved methods
• Reconcile vendor statements with accounts payable records to identify discrepancies
• Accurately prepare and generate customer sales orders confirmation based on customer purchase orders
• Accurately prepare and generate customer invoices based on delivery, contracts, or sales orders
• Deliver invoices to customers via mail, email, or customer website
• Maintain customer web site information files and register on additional sites as needed
• Maintain positive and professional relationships with customers
• Reviewing the aging report, sending out monthly/weekly statements, and making collection calls as needed
• Enter check, credit card, and ACH payments
• Monitor customer emails and call regarding invoicing and resolve discrepancies

Key Qualifications:

• Bachelor’s degree in Accounting or 2+ years of experience
• Intermediate or Advanced Excel Skills (experience with pivot tables and advanced formulas a plus)
• Excellent written and verbal communication skills
• Ability to prioritize workload

Preferred Qualifications:

• Experience with Sage Intacct and Airbase a plus

Salary/Pay Range:

Science is required under California law to include a reasonable estimate of the compensation range for this role. We determine your level based on your interview performance and make an offer based on the indicated salary band. The base salary range for this full-time position is $75,000 to $115,000 annually + equity + benefits. Within the range, individual pay is determined by several factors, including job-related skills, experience, and relevant education or training. Please keep in mind that the equity portion of the offer is not included in these numbers.

Benefits:

At Science, our benefits are in place to support the whole you:

• Competitive salary and equity
• Medical, dental, vision and life insurance
• Flexible vacation and company-paid holidays
• Healthy meals and snacks provided for non-remote employees
• Paid parental, jury duty, bereavement, family care and medical leave
• Dependent Care Flexible Spending Account, subsidized by Science
• Flexible Spending Account
• 401(k)

Science Corporation is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do their best work.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Science will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local laws.