Accounts Payable and Receivable Associate

Science; Alameda (CA); On-site; USD 75,000 - 115,000; Full time

Benefits offered by this job

Equity

Medical insurance

Flexible vacation

Company holidays

401(k)

Job summary

Science is a clinical stage, vertically integrated technology company focused on neuroscience. The Accounts Payable role handles invoices, payments, and billing accuracy, while maintaining strong vendor and customer relationships.

You will ensure proper coding, timely processing, and reconciliation across the accounts payable function. The position requires a Bachelor’s in Accounting or 2+ years of experience, plus solid Excel skills and strong communication.

Qualifications

• Bachelor’s degree in Accounting or 2+ years of accounting experience.
• Intermediate/Advanced Excel skills, including pivot tables and advanced formulas.
• Excellent written and verbal communication skills.
• Ability to prioritize workload and manage multiple tasks.

Responsibilities

• Receive, review, and process invoices from vendors.
• Verify pricing, quantities, and terms for accuracy.
• Ensure items are coded correctly in the system.
• Monitor vendor inquiries and resolve discrepancies.
• Prepare and generate customer invoices based on deliveries or sales orders.
• Prepare customer sales orders confirmations from purchase orders.
• Issue payments via approved methods and reconcile statements.
• Maintain customer and vendor records and communications.
• Review aging reports and manage collections as needed.

Skills

Excel

Communication skills

Prioritization

Education

Bachelor’s degree in Accounting

Tools

Sage Intacct

Airbase

Job description

Science is a clinical stage, vertically integrated technology company focused on solving some of neuroscience’s hardest questions and most serious unmet medical needs. We work to restore quality of life to those with debilitating conditions for which there are no treatment options, creating devices aimed at restoring vision, cognition, and mobility to patients who have lost it. To support progress across our industry, we provide state-of-the-art components and vertically integrated infrastructure for others to build on via Science Foundry.

Role Responsibilities

• Receive, review, and process invoices from vendors
• Verify the accuracy of invoices, including pricing, quantities, and terms
• Ensure all items are coded correctly in system
• Monitor vendor emails and calls regarding billing and resolve discrepancies
• Maintain positive and professional relationships with vendors
• Issue payments via approved methods
• Reconcile vendor statements with accounts payable records to identify discrepancies
• Accurately prepare and generate customer sales orders confirmation based on customer purchase orders
• Accurately prepare and generate customer invoices based on delivery, contracts, or sales orders
• Deliver invoices to customers via mail, email, or customer website
• Maintain customer web site information files and register on additional sites as needed
• Maintain positive and professional relationships with customers
• Reviewing the aging report, sending out monthly/weekly statements, and making collection calls as needed
• Enter check, credit card, and ACH payments
• Monitor customer emails and call regarding invoicing and resolve discrepancies

Key Qualifications

• Bachelor’s degree in Accounting or 2+ years of experience
• Intermediate or Advanced Excel Skills (experience with pivot tables and advanced formulas a plus)
• Excellent written and verbal communication skills
• Ability to prioritize workload

Preferred Qualifications

• Experience with Sage Intacct and Airbase a plus

Salary/Pay Range

Science is required under California law to include a reasonable estimate of the compensation range for this role. We determine your level based on your interview performance and make an offer based on the indicated salary band. The base salary range for this full-time position is $75,000 to $115,000 annually + equity + benefits. Within the range, individual pay is determined by several factors, including job-related skills, experience, and relevant education or training. Please keep in mind that the equity portion of the offer is not included in these numbers.

Benefits

• Competitive salary and equity
• Medical, dental, vision and life insurance
• Flexible vacation and company-paid holidays
• Healthy meals and snacks provided for non-remote employees
• Paid parental, jury duty, bereavement, family care and medical leave
• Dependent Care Flexible Spending Account, subsidized by Science
• Flexible Spending Account
• 401(k)

Science Corporation is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do their best work.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Science will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local laws.