Accounts Payable and District Services Specialist

Memspa; Michigan; Hybrid; USD 3,021,000 - 3,113,000; Full time

Job summary

Linden Community Schools seeks an Accounts Payable and District Services Specialist to manage the district's accounts payable duties under the Director of Business Services.

Responsibilities include processing invoices and purchase orders, verifying approvals, preparing check listings, maintaining vendor records, and assisting with annual audits; attention to detail and timeliness are essential.

This full-time, on-site role supports the school district’s operations and financial integrity.

Qualifications

• Experience with accounts payable processing.
• Familiarity with vendor inquiries and 1099s is a plus.
• Ability to maintain accurate vendor records and assist with year-end reporting.

Responsibilities

• Process purchases and requisitions into purchase orders and verify approvals.
• Process invoices for payment after verification of delivery and billing terms.
• Prepare weekly voucher check listings and monthly master lists for audit review.
• Assist with year-end reports and the annual independent audit documentation.
• Respond to vendor inquiries regarding payment status and 1099 processing.

Job description

Accounts Payable and District Services Specialist

Deadline: September 10, 2026
District/Organization: Linden Community Schools
Position/Type: Other, full time
Salary: $21.93/hour

Under the supervision of the Director of Business Services, this person performs accounts payable
functions related to the district's business department. This position will also be responsible for
additional duties as outlined below.

ESSENTIAL DUTIES AND RESPONSIBILTIES:

• Process purchases and order requisitions submitted from building-level staff into purchase
  orders
• Verifies approvals of requisitions
• Process invoices for payment, after verifying all conditions are met, including satisfactory
  delivery and billing
• Monitor listing of all open purchase orders and actively seek disposition by consulting with
  various district personnel and vendors, if necessary
• Prepare voucher check listings for each weekly check run and compile a master list on a
  monthly basis for review and approval by the Board of Education
• Prepare applicable year-end reports and assist in the preparation of documents for the
  school district's annual independent audit
• Respond to vendor inquiries regarding payment of invoice(s)
• Assist with processing 1099s for year-end reporting
• Maintain W-9 file
• Performs other business office-related functions as may be assigned by the Director of
  Business Services.
• Responsible for State Reports
• Provides expertise and knowledge of the administrative functions of the student
  management system (Synergy)