Accounts Payable Analyst & Operational Cost Tracking

ADP, Inc.; Ridgeway (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

ADP, Inc. is seeking an Accounts Payable Analyst to manage supplier invoices, ensure accurate coding to cost centers, and perform 3-way matching. The role also tracks operational costs, supports budget monitoring, and prepares variance explanations while maintaining AP records for audit purposes.

The candidate will handle payments, GR-IR reconciliations, and respond to inquiries from vendors and employees. Strong MS Office and Excel skills, plus 5+ years in AP/ Treasury are required.

Qualifications

• Bachelor's degree in accounting or relevant experience.
• 5+ years' experience in Accounts Payable, Treasury activities, Cash Flow, AP Reporting.
• Proficient with MS Office - strong Excel skills.
• Excellent analytical skills. Strong communications skills (verbal + written), human relations, strong ethic.

Responsibilities

• Process supplier invoices accurately and on time, ensuring correct coding to cost centers and accounts.
• Match invoices with purchase orders and delivery documentation (3-way-match).
• Monitor payment terms and prepare payment runs in line with company policies.
• Process invoices and credit memos, including the posting of factory invoices.
• Reconcile accounts, schedules, and vendor statements and resolve invoice inquiries, discrepancies, and past dues in a timely manner.
• Respond to vendor and employee questions regarding invoices, purchase orders, reimbursements, or payments in a timely manner.
• Maintain accurate and well-organized AP records for audit and compliance purposes.
• Assist with preparation and completion of monthly and closeout process; including verifying all payments, entries, and postings.
• Maintain Goods Received Not Invoiced (GR-IR) account.
• Input to and respond to enquiries from external auditors.
• Perform responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe and efficient manner with minimal supervision.
• Track and analyze operational expenses across departments and cost centers.
• Support budget monitoring by comparing actual costs versus budget and forecast.
• Assist in identifying cost deviations and preparing variance explanations.
• Prepare regular reports and dashboards on operational spending.
• Support cost allocation and internal recharging processes.
• Contribute to process improvements aimed at increasing cost transparency and efficiency.
• Assist senior controllers in ad-hoc financial analysis and management reporting.

Skills

AP experience

Treasury

Cash flow

Excel skills

Analytical skills

Communication skills

Ethics

Education

Bachelor's degree in accounting

Tools

MS Office

Job description

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Accounts Payable Analyst & Operational Cost Tracking

4 days ago Requisition ID: 1066

Accounts Payable

• Process supplier invoices accurately and on time, ensuring correct coding to cost centers and accounts.
• Match invoices with purchase orders and delivery documentation (3-way-match).
• Monitor payment terms and prepare payment runs in line with company policies.
• Process invoices and credit memos, including the posting of factory invoices.
• Reconcile accounts, schedules, and vendor statements and resolve invoice inquiries, discrepancies, and past dues in a timely manner.
• Respond to vendor and employee questions regarding invoices, purchase orders, reimbursements, or payments in a timely manner.
• Maintain accurate and well-organized AP records for audit and compliance purposes.
• Assist with preparation and completion of monthly and closeout process; including verifying all payments, entries, and postings.
• Maintain Goods Received Not Invoiced (GR-IR) account.
• Maintain company confidence; protects and supports Corporate and Individual operations by ensuring all information remains confidential per Company policies, procedures, and/or practices.
• Input to and respond to enquiries from external auditors.
• Perform responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe and efficient manner with minimal supervision.

Operational Cost Tracking & Junior Controlling

• Track and analyze operational expenses across departments and cost centers
• Support budget monitoring by comparing actual costs versus budget and forecast.
• Assist in identifying cost deviations and preparing variance explanations.
• Prepare regular reports and dashboards on operational spending.
• Support cost allocation and internal recharging processes.
• contribute to process improvements aimed at increasing cost transparency and efficiency.
• Assist senior controllers in ad-hoc financial analysis and management reporting.

Qualification:

• Bachelor's degree in accounting or relevant experience
• 5+ years' experience in Accounts Payable, Treasury activities, Cash Flow, Analysis AP Reporting
• Proficient with MS Office - strong Excel skills
• Excellent analytical skills. Strong communications skills (verbal + written), human relations, strong ethic.