Accounts Payable Analyst

Sahahomes; Berkeley (CA); On-site; Full time

Job summary

A prominent organization in Berkeley is seeking a full-time Accounts Payable Analyst to manage the complete cycle of accounts payable. The role involves processing invoices, maintaining vendor records, and analyzing financial data. Ideal candidates will possess a degree in accounting and experience in accounts payable, with a strong proficiency in Excel and Yardi software. This position promises a dynamic work environment focused on teamwork and continuous improvement.

Qualifications

• Bachelor’s degree in accounting with accounts payable experience.
• Proficient in Excel and other MS Office applications.
• Experience with Yardi or similar software is preferred.

Responsibilities

• Process full cycle of accounts payable including vendor maintenance.
• Enter invoices and manage vendor systems in Yardi.
• Analyze financial-payables data and improve processes.

Skills

Attention to Detail

Customer Service

Communication

Education

Bachelor’s degree in accounting

Minimum of two years of accounts payable experience

Five years of direct accounts payable experience

Tools

Excel

Yardi

MS Office

Job description

Job Details

Job Location: SAHA Main Office 99 - Berkeley , CA

Position Type: Full-Time: 40 hours/week

Salary Range: $25.00 - $32.69 Hourly

Job Shift: M-F 8:30am - 5:00pm

Position Summary

As a member of SAHA’s finance team, the Accounts Payable Analyst is responsible for processing the full cycle of accounts payable including vendor maintenance and assisting in processing annual IRS Form 1099’s, reviewing and supporting outsourced data entry function, analyzing financial-payables data, assisting in improving processes, and providing insights to Supervisor.

Primary Duties & Responsibilities include but are not limited to the following:

• Enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow to expedite approval process.
• Enter confidential invoices into Yardi Financial Manager module once appropriate documentation and approval is obtained.
• Maintain and review monthly checklist for missing invoices for each property and may seek out needed invoices online as necessary.
• Maintain master vendor online access file containing logins and passwords.
• Review the workflow dashboard daily for data correction and reject/research steps to ensure invoices are being processed efficiently.
• Monitor the AP physical and email inbox daily to answer questions and ensure proper processing of mailed invoices.
• Assist in check runs including printing checks, EFT/ACH payments and managing obtaining signatures and distributing checks.
• Verify vendor statements and past due balances monthly, this could include contacting vendors for missing invoices and payments misapplied.
• Answer all vendors and staff inquiries in a professional, clear, and cooperative manner.
• Manage the vendor maintenance system in Yardi for completeness and accuracy, including remit address, updating W-9 information, insurance requirements and attaching relevant files as required.
• Assist in the electronic annual filing (Form 1099) to vendors.
• Follow up on credits owed by vendors and ensure they are applied.
• Filing of A/P invoices not produced in PAYscan.
• Prepare files for off-site storage annually.
• Analyzing financial-payables data and reporting to supervisor.
• Other duties as assigned.
  

Qualifications

Qualifications: Skills, Knowledge and Abilities

To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s degree in accounting and a minimum of two years of accounts payable experience or a minimum of five years of direct accounts payable experience.
• Proficient in Excel.
• Proficient in other MS Office applications such as Outlook and Word.
• Experience with Yardi or similar software is preferred.

Abilities and Attributes:

• Quality control—demonstrates accuracy, high attention to detail, and thoroughness. Monitors own work to ensure quality and applies feedback to improve performance.
• Strong customer service with staff and vendors.
• Ability to perform multiple functions simultaneously in a timely manner.
• Excellent written and oral communication & presentation skills with ability to effectively present information.
• Ability to work collaboratively with different levels of staff and management and within a multi-cultural team.

Supervisory Responsibilities:

• None

Mathematical Skills:

• Must have the ability to add, subtract, multiply, and divide using whole numbers, fractions and decimals.

Physical Demands:

• Frequent and daily use of computer and keyboarding data while sitting or standing at a desk/workstation.
• Moderate use of telephone and/or teleconference software.
• Moderate standing, walking, bending, reaching.
• Requires occasional lifting or moving of objects up to 15 pounds.

Work Environment:

This job is mainly conducted in an open office environment where noise and temperature variations are minimal. This position includes peaks of stress related to deadlines and time demands. After 1 year of service, may include some remote flexibility.

This job description is not inclusive of all responsibilities, skills, requirements, efforts or working conditions associated with this position. While this job description is intended to be an accurate reflection of the current position, management reserves the right to modify the position or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.

Satellite Affordable Housing Associates is an Equal Opportunity Employer.

At SAHA, we are committed to working towards Equity, Diversity, and Inclusion every day.We believe that every person deserves a home and that our staff should reflect on the diversity of the communities we serve. As an equal opportunity employer, we seek to foster an environment that values and respects the differences of our staff because we know that as an organization, we are stronger and benefit from the experiences and perspectives that only a diverse and inclusive community brings.