Accounts Payable Administrator

Aquent; Tampa (FL); On-site; USD 52,000 - 64,000; Full time

Job summary

SKILL is seeking an Accounts Payable professional to manage high-volume invoice processing and vendor inquiries. You will ensure accurate posting, 3-way matching, and timely payments while supporting audits and process improvements. Collaboration with buyers and business partners is essential to resolve discrepancies and optimize cash flow.

The role emphasizes attention to detail, proactive issue resolution, and effective communication in a fast-paced finance team environment.

Qualifications

• 3-5 years of accounts payable experience.
• Ability to work independently with minimum supervision.
• Strong problem-solving and analytical abilities.
• Proficient in Microsoft Excel (intermediate/advanced).
• Excellent communication and collaboration within a team.

Responsibilities

• Process a high volume of invoices with accuracy and efficiency.
• Serve as primary contact for internal/external inquiries and vendor issues.
• Review POs and resolve discrepancies to ensure timely payments.
• Post invoices according to terms to maximize discounts.
• Support audit requirements with accurate accounting records.
• Reconcile monthly statements and affiliate invoices.

Skills

Accounts payable processing

Vendor communication

Analytical skills

Excel proficiency

Interpersonal skills

Tools

SAP

Job description

SKILL is partnering with a global leader in the beauty industry, a company that has dedicated over a century to innovation and scientific excellence in beauty. Their mission is to deliver the best in beauty-quality, efficacy, safety, sincerity, and responsibility to satisfy diverse beauty needs worldwide. Join a team where your expertise directly contributes to the financial backbone of this iconic enterprise, enabling its continued success and global reach.

About the Role

Step into a pivotal role where you will be instrumental in ensuring the smooth and accurate financial operations of a world-renowned beauty company. As a key player in the financial management team, you will drive the efficiency of procure-to-pay processes, directly impacting vendor relationships and financial health. This is an exciting opportunity to leverage your keen eye for detail and problem-solving skills in a fast-paced environment, making a tangible difference in the company’s daily operations and strategic objectives. You'll not only process transactions but also mentor team members and support leadership, fostering a collaborative and high-performing atmosphere.

What You Will Do

• Process a high volume of invoices, managing 100-120 daily with precision and efficiency.
• Serve as a primary contact for internal and external customer inquiries, resolving vendor and procurement issues.
• Review purchase orders and proactively resolve discrepancies by managing parked and blocked reports to facilitate timely vendor payments.
• Ensure invoices are posted according to terms to identify and capitalize on discount opportunities.
• Assist with accounting records to support audit requirements.
• Reconcile monthly statements and transactions accurately.
• Calculate and report sales tax based on paid invoices.
• Conduct monthly reconciliation of duplicate payment claims.
• Perform monthly reconciliation of affiliate invoices and statements.
• Ensure all vendor statements are properly reconciled to maintain financial accuracy.
• Accurately post in-transit inventory.
• Engage daily with divisional stakeholders to research discrepancies and find solutions to non-compliance issues.
• Prepare essential reports and analyses for senior leaders as required.
• Support internal audit requests with comprehensive documentation.
• Participate actively in process improvement initiatives and other assigned projects, contributing to operational excellence.

What You Bring

• Autonomy to electronically process accounts payable transactions through 3-way matching.
• Ability to coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing using SAP.
• A champion mindset to ensure proper and consistent compliance with approved policies and procedures.
• Strong influencing and collaborative skills to work effectively with buyers, vendors, and business partners to resolve parked and blocked invoices.
• Exceptional customer service and communication skills to respond to internal and external inquiries, including vendor statement reconciliation and procurement issues.
• An innovative spirit, empowered to think creatively and offer new solutions to improve global business service operations.
• A proactive approach to understanding the proper Procure-to-Pay (P2P) process and supporting its continuous improvement.

Required Qualifications

• 3-5 years of accounts payable experience.
• Ability to work independently with minimum supervision.
• Thorough problem-solving and well-developed analytical skills.
• Strong communication, influencing, and negotiation skills.
• Proficiency in Microsoft Excel (Intermediate or Advanced skills).
• Strong interpersonal skills and enjoyment of working in a highly networked and collaborative team environment.
• Very strong variance analysis research experience.
• Resourceful, resilient, and capable of managing complex journal entries.
• Strong understanding of financial and operational controls.
• Ability to thrive in a dynamic, fast-paced work environment.
• Ability to work in an open-floor office environment.

Preferred Qualifications

• SAP or similar big ERP experience.