Accounts Payable Administrator

Sunstall Inc.; San Diego (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Sunstall Inc. in San Diego, CA seeks a mid-level Accounts Payable Administrator to perform full-cycle accounts payable activities and support project accounting duties. You will ensure accuracy and compliance in financial transactions while maintaining organized records.

Prior job costing experience is required. The role involves processing invoices, coding to projects, and supporting weekly payment runs, with emphasis on accurate data entry and vendor communication.

Qualifications

• General understanding of accounting principles and AP accruals.
• Accurate data entry into computer systems.
• Proficiency in Microsoft Outlook.
• Experience with Sage 300 CRE preferred but not required.

Responsibilities

• Process all invoices received via email and mail in a timely manner.
• Process and enter invoices into the accounting system with accurate coding to the correct project, cost category and code.
• Code invoices to the general ledger and account for fixed assets and prepaids.
• Distribute invoices for review and approval prior to payment processing.
• Assist with weekly run: collect, organize and provide invoices for payment processing; issue and mail payments; file copies neatly.
• Collaborate with internal teams to handle vendor inquiries and issues.
• Support monthly, quarterly and year-end closing processes including accruals and reconciliations.
• Maintain AP files and invoices with organized filing principles.
• Collect new vendor documentation and maintain up-to-date vendor master files.
• Handle ad-hoc requests as needed.

Skills

General accounting principles

Accounts payable / accruals

Data entry

Microsoft Outlook

Education

High school diploma or GED

2 years accounts payable experience (or related construction experience)

Tools

Sage 300 CRE

Job description

SUMMARY

Thisentrytomid-levelAccountsPayableAdministratorperformsfull-cycleaccountspayableactivitiesandmayassistwithproject-relatedaccountingduties.Thisrolewillsupporttheorganizationbyensuringaccuracyandcomplianceinfinancialtransactionswhilemaintainingorganizedrecords.Thisrolerequiresworkingknowledgeofjobcostingprinciples;previousexperienceworkinginajobcostingenvironmentisrequired.

ESSENTIALDUTIESANDRESPONSIBILITIES

includethefollowing.Otherdutiesmaybeassigned.

• ProcessallinvoicesreceivedviaeMailandmailinatimelymanner.
• Processandenterinvoicesintotheaccountingsystem,ensuringaccuracyandpropercodingtothecorrectproject,costcategoryandcostcode.
• Utilizegeneralaccountingconceptstoensureaccuratecodingtothegeneralledger,includingaccountingforfixedassetsandprepaids.
• Distributeinvoicestomanagementforreviewandapprovalpriortopaymentprocessing.
• Assistwithweeklyrun.Collect,organizeandprovideinvoicesforpaymentprocessing.Assistwithissuingandmailingpayments.Filealldocumentcopiesaccordinglyinahighlyconsistentandorganizedmanner.
• Collaboratewithinternalteamstoensuretimelyandproperhandlingofvendor-relatedinquiriesandissues.
• Supportmonthly,quarterlyandyear-endfinancialclosingprocesses,includingaccrualsandreconciliations.
• Maintainallaccountspayablefilesandinvoices,ensuringexceptionalandconsistentorganizationandfilingprinciples.
• Collectnewvendordocumentationandmaintainorganized,completeandup-to-datevendormasterfiles.
• Otherad-hocrequests,asneeded.

EQUIPMENTUSED

Usesphonesystem,personalcomputer,andotherofficeequipment,asappropriate.

SUPERVISORYRESPONSIBILITIES

None

QUALIFICATIONS

toperformthisjobsuccessfully,anindividualmustbeabletoperformeachessentialdutysatisfactorily.Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orabilityrequired.

EDUCATIONand/orEXPERIENCE

Highschooldiplomaorgeneraleducationdegree(GED);2yearsprioraccountspayableexperienceorrelatedconstructionexperience,preferred;orequivalentcombinationofeducationandexperience.

KNOWLEDGEand/orSKILL

Understandingofgeneralaccountingprinciples,accountspayable/accruals.Abilitytoaccuratelyenterdataintocomputer.ProficiencyinMicrosoftOutlookrequired.ExperiencewithSage300CREpreferred,butnotrequired.

LANGUAGESKILLS

Abilitytoreadandcomprehendsimpleinstructions,shortcorrespondence,andmemos.Abilitytowritesimplecorrespondence.Abilitytoprofessionallyandeffectivelyrespondtocommoninquiresorcomplaintsfromemployees,management,vendors,andothers.

MATHEMATICALSKILLS

Abilitytoadd,subtract,multiple,anddivideinallunitsofmeasure,usingwholenumbers,commonfractions,anddecimals.Abilitytocomputerate,ratio,andpercent.

REASONINGABILITY

Abilitytoapplycommonsenseunderstandingtocarryoutdetailedbutuninvolvedwrittenororalinstructions.Abilitytodealwithproblemsinvolvingafewconcretevariablesinstandardizedsituations.

PHYSICALDEMANDS

Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperformtheessentialfunctionsofthisjob.

Whileperformingthedutiesofthisjob,theemployeeisfrequentlyrequiredtousehandstofinger,handle,orfeel;reachwithhandsandarms;andsit.Theemployeeisoccasionallyrequiredtotalkorhear;standandwalk;climb;andtostoopand.Specificvisionabilityrequiredbythisjobincludesclosevisionandabilitytoadjustfocus.

WORKENVIRONMENT

Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhileperformingtheessentialfunctionsoftthisjob.

Whileperformingthedutiesofthisjob,theemployeeworksinastandardofficeenvironmentwherethenoiselevelisusuallylowtomoderateandwithregularinterruptionsanddemandsfromothersfordocuments,information,etc.