Accounts Payable Administrator

SUNY Downstate Health Sciences University; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

SUNY Downstate Health Sciences University invites applicants for an Accounts Payable Administrator in a full-time, hybrid role based in Brooklyn, NY. The position handles processing of vendor invoices, 3-way matching, and compliance with internal and federal regulations.

Ideal candidates have 2+ years in AP, strong communication skills, and proficiency in the Microsoft Office Suite, including Excel and SharePoint.

Qualifications

• Associate's degree and/or related professional experience.
• 2+ years of experience in Accounts Payable.
• Must be detail-oriented, a team player, possess analytical skills, be an effective communicator, and provide quality customer service.
• Have an operational understanding of Accounts Payable policies and procedures.
• Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint).

Responsibilities

• Process and manage vendor invoices ensuring timely and accurate payments.
• Perform 3-way match with purchase orders and receiving documents.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Ensure compliance with internal policies and external regulations.
• Collaborate with ORA divisions and Central Office colleagues.
• Attach supporting documentation in Oracle modules or Jaggaer for all payments.
• Address vendor and researcher inquiries in a timely manner.

Skills

Detail-oriented

Team player

Analytical skills

Effective communicator

Quality customer service

Microsoft Office

Outlook

Excel

SharePoint

Education

Associate's degree

Tools

Oracle

Jaggaer

Job description

The Research Foundation for the State University of New York (RF) is the largest and most comprehensive university-connected research foundation in the United States. It supports SUNY faculty, students, and staff by providing sponsored programs administration and innovation services that enable research in life sciences, engineering, nanotechnology, physical sciences, social sciences, and information sciences. The RF manages SUNY’s research portfolio through every stage of the grant process, helping researchers focus on their work while maintaining compliance with institutional, sponsor, and government requirements. Each year, SUNY research generates over 200 new technologies, and the RF collaborates with industry, government, and other partners to translate this research capacity into economic growth and societal impact.

SUNY Downstate is a Brooklyn-based public academic medical center focused on educating healthcare professionals, advancing medical and biomedical research, and providing accessible, patient-centered care to diverse communities.

Role Description

The Accounts Payable Administrator is a full-time, hybrid role based in Brooklyn, NY. This position is responsible processing and managing vendor invoices ensuring timely and accurate payments, and maintaining compliance with institutional, sponsor, and federal financial regulations. This role supports the financial operations of the Office of Research Administration. The Administrator reviews, verifies, and processes invoices for accuracy, proper authorization, and coding; matches invoices with purchase orders and receiving documents (3-way match); maintains vendor records and respond to vendor inquiries; reconciles vendor statements and resolve discrepancies; ensures compliance with internal policies and external regulations (e.g., federal, state, sponsor); collaborates with ORA divisions such as Procurement and Sponsored Programs, as well as Research Foundation Central Office colleagues; attaches all supporting documentation and approvals in Oracle modules or Jaggaer e-Procurement system for all payments; and addresses and responds to vendor and researcher inquiries in a timely manner.

Qualifications

Required:

• Associate's degree and/or related professional experience
• 2+ years of experience in Accounts Payable
• Must be detail-oriented and a team player, possess analytical skills, be an effective communicator, and provide quality customer service
• Have an operational understanding of Accounts Payable policies and procedures;
• Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint).

Preferred:

• 3+ years of related experience in research administration