Accounts Payable Administrator

Armstrong Fluid Technology; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Armstrong Fluid Technology in New York is seeking an Accounts Payable Administrator to manage end-to-end supplier invoices, onboarding, and payments, ensuring accuracy and compliance with company policies. You will process high volumes, perform reconciliations, support month-end close, handle inquiries, and drive process improvements within an ERP environment.

Strong Excel and communication are essential to success.

Qualifications

• Degree in Accounting, Finance, or related field.
• Strong understanding of accounts payable processes and best practices.
• Intermediate to advanced Excel skills, including pivot tables.
• Excellent verbal and written communication, collaboration with internal teams and suppliers.
• Full cycle accounts payable experience in an ERP environment; Power BI familiarity preferred.
• Experience in a manufacturing environment preferred.

Responsibilities

• Manage end-to-end supplier setup and validation.
• Maintain integrity of financial data supporting reliable records.
• Process high volumes of supplier invoices accurately and on time.
• Review invoices against purchase orders for quantities, prices, terms, and charges.
• Prepare and process weekly payment runs (ACH, wire, checks).
• Serve as primary contact for invoice inquiries and discrepancies.
• Perform account reconciliations to verify transactions.
• Process payment voids, stop-payments, and reissues; resolve stale-dated checks.
• Maintain AP records and documentation per policies.
• Support month-end close activities and accruals.
• Assist with audits and ensure documentation is accessible.
• Contribute to process improvements and special projects.

Skills

Strong verbal and written comms

Detail oriented

Organizational skills

Analytical/problem solving

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Power BI

ERP systems

Job description

Imagine working at the forefront of technology in mission-critical buildings/infrastructures industries, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence of nearly 100 years that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative technical and marketing minds, united by a shared mission to help our customers elevate building performance. Through smarter, more efficient solutions, we are helping to shape a more sustainable and carbon neutral world.

As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that improve energy efficiency, reduce environmental impact, and support the infrastructure our communities depend on every day. Every contribution helps lower global carbon footprints and brings us closer to a cleaner, more resilient future. Together, we’re creating a legacy that goes beyond business, one that’s making our cities, and the world, more sustainable.

Position Summary

The Accounts Payable Administrator is responsible for managing the organization's end-to-end accounts payable processes, ensuring the accurate and timely processing of supplier invoices and payments while maintaining data integrity and compliance with company policies and established accounting practices. Key responsibilities include supplier onboarding and validation, maintenance of supplier banking information, invoice processing, payment administration, discrepancy resolution, account reconciliations, month-end close support, and audit preparation.

The ideal candidate demonstrates strong attention to detail, proficiency in accounting systems, effective communication skills, and the ability to prioritize and meet deadlines in a fast-paced environment. This role is integral to maintaining accurate financial records, fostering positive supplier relationships, and supporting the overall efficiency and effectiveness of the organization’s financial operations.

Key Responsibilities

• Manage the end-to-end supplier setup and validation process, ensuring the accuracy and completeness of supplier information and compliance with established procedures.
• Maintain the integrity and accuracy of financial data, supporting reliable financial records and reporting.
• Process high volumes of supplier invoices accurately and efficiently, ensuring timely payment in accordance with established terms and procedures.
• Review supplier invoices against purchase orders to verify quantities, unit prices, payment terms, and additional charges.
• Prepare and process weekly payment runs, including ACH and wire payments and manual checks, ensuring accurate and timely disbursements.
• Serve as a primary point of contact for invoice-related inquiries and discrepancies, collaborating with internal stakeholders and external suppliers to resolve issues promptly.
• Perform account reconciliations to verify the accuracy of transactions and resolve outstanding discrepancies.
• Process payment voids, stop-payment requests, and check reissues, and resolve issues related to stale-dated checks.
• Maintain complete and accurate accounts payable records and supporting documentation in accordance with company policies and established accounting practices.
• Support month-end close activities, including accrual preparation and financial reporting.
• Support statutory compliance requirements and audit activities by ensuring accounts payable records and documentation are accurate, complete, and readily accessible.
• Assist with special projects and contribute to process improvements to enhance efficiency, accuracy, and internal controls.

Role Requirements And Qualifications

• Degree in Accounting, Finance, or a related field
• Strong understanding of accounts payable processes and best practices
• Intermediate to advanced Microsoft Excel skills, including experience with pivot tables
• Strong verbal and written communication skills, with the ability to collaborate effectively with internal teams and external suppliers
• Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment
• Strong organizational, analytical, and problem-solving skills, with effective time management and a high level of attention to detail
• Full cycle accounts payable experience in an ERP environment reporting and analytics tools, such as Power BI preferred
• Experience working in a manufacturing environment preferred