Accounts Payable Administrator

TriMark USA; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Tuition Reimbursement

Pet Insurance

Legal Insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. The Accounts Payable Administrator role is based in Cleveland, OH, and offers in-office, full-time employment.

You will process invoices, manage vendor relations, and ensure timely payments while supporting cost controls and reporting. Ideal candidates have 1–2 years in accounts payable, strong Excel skills, and knowledge of accounting software, with an emphasis on accuracy and

Qualifications

• 1–2 years of relevant work experience in accounts payable or equivalent experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Ability to pass a background check post offer acceptance.

Responsibilities

• Process and code invoices accurately and in line with company policies.
• Match invoices with purchase orders and receipts to verify documentation.
• Communicate with vendors to resolve inquiries and payment issues.
• Prepare and process payments according to schedules and terms.
• Review employee expense reports and assist in reporting.
• Maintain accurate records of accounts payable transactions.
• Assist in analyzing accounts payable data for trends and improvements.
• Collaborate on cross-functional projects and support the Accounts Payable Supervisor.

Skills

Strong understanding of accounts payab

Attention to detail

Effective communication

Tools

Microsoft Excel

Accounting software

Job description

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

Position Summary

• The Accounts Payable Administrator reports to the AP Senior Manager
• Located in Cleveland, OH
• Full-Time
• In Office

We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms. This position offers an opportunity for professional growth and development in the field of accounts payable.

Invoice Processing

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
• Match invoices with purchase orders and receipts to verify proper documentation.

Vendor Management

• Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
• Manage vendor relationships and address payment discrepancies in a timely manner.

Payment Processing

• Prepare and process payments in accordance with established payment schedules and terms.
• Reconcile statements and ensure vendors are paid within agreed-upon timelines.

Expense Reporting

• Review and process employee expense reports, verifying receipts and adherence to company policies.
• Assist in the preparation of reports related to expenses and reimbursements.

Recordkeeping And Documentation

• Maintain accurate and organized records of accounts payable transactions.
• File and archive financial documents in accordance with recordkeeping policies.

Data Analysis

• Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
• Generate reports to support decision-making and financial analysis.

Ad Hoc Tasks

• Collaborate with cross-functional teams on special projects and initiatives.
• Support the Accounts Payable Supervisor in achieving departmental goals.

Competencies

• Strong understanding of accounts payable processes and procedures.
• Attention to detail and accuracy in processing financial transactions.
• Effective communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to address payment discrepancies.
• Ability to work independently and collaboratively in a team environment.

Qualifications & Experience

• 1 – 2 years of relevant work experience in accounts payable, or equivalent Military or practical experience.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of accounting principles and familiarity with accounting software.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail].