National Accounts Coordinator

TriMark USA; San Diego (CA); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

Pet insurance

Legal insurance

401k

Community service day

Spotlight awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA in San Diego, CA is seeking a National Accounts Coordinator to support Sales Representatives, manage quotes, orders, and scheduling of equipment deliveries for chain restaurants and contract customers. This is a full-time, in-office/hybrid role.

You will respond to customer inquiries, enter orders, coordinate logistics with vendors, and maintain Excel tracking of quotes and installations while building product knowledge in a fast-paced environment.

Qualifications

• 1–2 years of experience in the foodservice/hospitality/restaurant industry.
• 1–2 years of customer service experience, preferably in a sales support environment.
• CFSP-related certification or testing within 3 years of employment is preferred.
• Proficient with Outlook, Excel, Word and working knowledge of Oracle/JD Edwards/Auto-Quotes systems.

Responsibilities

• Support Sales Representatives by managing accounts and responding to customer requests.
• Provide accurate quotes and enter orders, negotiating vendor discounts when applicable.
• Coordinate shipments, deliveries, and equipment installations with vendors and customers.
• Maintain Excel spreadsheets for tracking quotes, orders, and installations.
• Communicate clearly with internal and external stakeholders.

Skills

Customer service

Organizational skills

Analytical thinking

Communication skills

Problem solving

Interpersonal skills

Attention to detail

Teamwork

Education

CFSP test within 3 years

CFSP certification preferred

Tools

Microsoft Outlook

Excel

Word

Oracle Database

JD Edwards

Auto-Quotes

Job description

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

Position Summary

• The National Accounts Coordinator reports to the Senior Manager, Customer & Sales Support
• Located in San Diego, CA
• Full-Time
• In Office/Hybrid

The National Accounts Coordinator plays a pivotal role in supporting Sales Representatives to nurture relationships with our customers, ensuring exceptional service and timely fulfillment of replacement kitchen equipment requests. The Coordinator will be responsible for providing accurate quotes, managing order entry, and coordinating equipment deliveries and installations for chain restaurants and contract customers.

Account Management

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Partner with Sales Representatives to establish and maintain accounts, fostering positive and professional relationships with customers, vendors, representatives, and colleagues.
• Respond promptly to a high volume of customer requests via phone and email, ensuring accurate and timely communication.

Quoting & Order Management

• Provide accurate quotes to customers within expected turnaround timelines, reviewing vendor quotes for completeness and accuracy.
• Enter orders promptly and accurately, negotiating additional discounts from vendors when applicable.

Coordination & Logistics

• Coordinate shipments, deliveries, and equipment installations with vendors, carriers, installers, and customers.
• Manage third-party facility management software as designated by customers, ensuring timely and efficient service.

Issue Resolution & Communication

• Resolve customer equipment issues with the assistance of manufacturers, representatives, or the Chain Service Department.
• Manage shared email inboxes, maintaining clear, concise, and genuine communication with internal and external stakeholders.

Data Management & Analysis

• Maintain Excel spreadsheets for tracking customer quotes, orders, and installations, ensuring accuracy and completeness.
• Remain current on customer needs, preferences, changes, and product developments, developing a high level of product knowledge.

Competencies

• Understanding of foodservice equipment and industry trends.
• Superior customer service skills with a positive and professional attitude.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong analytical and decision-making skills with high attention to detail and accuracy.
• Clear, concise, and genuine phone presence and email communication.
• Outstanding problem-solving and critical thinking skills.
• Excellent interpersonal skills with the ability to work independently and in a team environment.

Qualifications & Experience

• 1 – 2 years of relevant experience, or equivalent military or practical experience.
• Completion of CFSP Test within the first 3 years of employment; CFSP Certification preferred.
• Proficient in Microsoft Outlook, Excel, and Word, with working knowledge of Oracle Database, JD Edwards, and Auto-Quotes system.
• 1-2 years of experience in the foodservice/hospitality/restaurant industry.
• 1-2 years of customer service experience, preferably in a sales support environment.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark’s benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail].