Accounts payable administrator

Creative Financial Staffing, LLC; Aurora (IL); On-site; USD 52,000 - 75,000; Full time

Job summary

Creative Financial Staffing, LLC is assisting a leading industrial organization in recruiting an Accounts Payable Specialist. The role emphasizes accurate and timely processing of vendor invoices, 3-way matching, and maintaining strong internal controls to support financial integrity.

The ideal candidate has 3+ years in accounts payable, an associate or bachelor’s in accounting or related field, and excellent attention to detail and communication skills.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or related field preferred.
• 3+ years of experience in general accounting or accounts payable.
• Strong knowledge of general accounting principles.
• High level of accuracy, attention to detail, and organizational skills.
• Effective verbal and written communication skills.
• Ability to manage high transaction volumes and meet deadlines.

Responsibilities

• Review and verify invoices for accuracy, proper documentation, and approval routing.
• Perform 3-way match of purchase orders, receiving documents, and invoices.
• Process bi-weekly check runs, ACH payments, wire transfers, and corporate credit card transactions.
• Ensure accurate coding of invoices to general ledger accounts, departments, and cost centers.
• Serve as primary point of contact for vendor inquiries, resolving discrepancies and payment issues.
• Maintain vendor records, W-9 forms, and banking details in compliance with fraud-prevention practices.
• Assist with audit requests and provide supporting documentation.
• Collaborate with procurement, purchasing, operations, and accounting teams to resolve invoice discrepancies.
• Support finance leadership with special projects and process improvement initiatives.

Skills

Attention to detail

Verbal communication

Organizational skills

High-volume processing

Team collaboration

Education

Associate’s or Bachelor’s degree in Accounting or related field

Job description

Accounts Payable Specialist

About the Accounts Payable Specialist Role:

Our client, a leading industrial organization, is seeking a detail-oriented Accounts Payable Specialist to join their accounting team. This role is critical in ensuring accurate and timely processing of vendor invoices and payment transactions while maintaining strong internal controls and supporting overall financial integrity.

Key Responsibilities for the Accounts Payable Specialist:

• Review and verify invoices for accuracy, proper documentation, and approval routing.


• Perform 3-way match of purchase orders, receiving documents, and invoices.


• Process bi-weekly check runs, ACH payments, wire transfers, and corporate credit card transactions.


• Ensure accurate coding of invoices to general ledger accounts, departments, and cost centers.


• Serve as primary point of contact for vendor inquiries, resolving discrepancies and payment issues.


• Maintain vendor records, W-9 forms, and banking details in compliance with fraud-prevention practices.


• Assist with audit requests and provide supporting documentation.


• Collaborate with procurement, purchasing, operations, and accounting teams to resolve invoice discrepancies.


• Support finance leadership with special projects and process improvement initiatives.

Qualifications for the Accounts Payable Specialist:

• Associate’s or Bachelor’s degree in Accounting or related field preferred.


• 3+ years of experience in general accounting or accounts payable.


• Strong knowledge of general accounting principles.


• High level of accuracy, attention to detail, and organizational skills.


• Effective verbal and written communication skills.


• Ability to manage high transaction volumes and meet deadlines.

Why Join the team?

• Work with a stable and growing industrial company.


• Competitive salary and benefits package.


• Opportunity to contribute to process improvements and automation initiatives.

EB-1645260947