Accounts Payable / Accounts Receivable Specialist

Express Employment Professionals - Cincinnati East; Woodland (WA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Referral bonus

Medical plan

Dental plan

Vision plan

Prescription reimbursement

Short-term disability

Direct deposit

Sick pay

Perks at Work

401(k) plan

Life insurance

Job summary

Express Employment is seeking an Accounts Payable/Accounts Receivable Specialist for a local manufacturing company. The role requires handling both AP and AR duties, ensuring invoices are accurate, documented, and approved before payment, and maintaining related files.

The position offers a Mon-Fri schedule from 7:30am to 4:30pm with a wage of $25.00-$30.00 DOE. Strong Excel and MS Office skills, attention to detail, and confidentiality are essential.

Qualifications

• Must be able to set priorities, meet deadlines, and multitask.
• Excellent organization skills with strong attention to detail.
• Excellent teamwork and initiative; strong written and verbal communication.
• Proficient with MS Office (Word, Excel, Outlook).
• Experience with complex Excel formulas (VLookup, Pivot Tables) and data entry.

Responsibilities

• Review and enter invoices, manage accounts payable and vendor documentation.
• Prepare customer invoices and apply payments; monitor aging and follow up on past-due balances.
• Coordinate with Sales, Contracts, and Shipping to resolve billing issues.
• Perform monthly reconciliations for payables and assist month-end close.
• Prepare and file state revenue tax returns and 1099s; track W-9s.
• Maintain vendor and customer records; ensure proper approvals and documentation.

Skills

MS Office proficiency

Advanced Excel

Data entry

Attention to detail

Communication

Confidentiality

Multitasking

Accounting principles

Education

High School Diploma or GED

Associates degree preferred

Bachelor’s in finance or accounting a plus

Tools

Accounting software

Job description

Express Employment has an evaluation to hire position for Accounts Payable/Accounts Receivable Specialist for a local manufacturing company. The candidate will have both accounts payable and accounts receivable experience to qualify for the position.

Work Schedule: 7:30am-4:30pm Mon-Fri

Wage: $25.00-$30.00 DOE

Position Overview

The Accounts Payable Specialist is responsible for the efficient management of the review and entry of all invoices, vendors, and accounts. An accounts payable specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices. The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment. The specialist also files and maintains files for all invoices, accounts payable payments, and tax information for vendors.

Essential Functions

Accounts Receivable

• Prepare and issue accurate and timely customer invoices in accordance with contract terms, purchase orders, and shipping documentation.
• Apply customer payments and maintain accurate customer account balances.
• Monitor accounts receivable aging and proactively follow up on past-due balances.
• Communicate professionally with customers regarding outstanding invoices, payment status, billing discrepancies, and account questions.
• Research and resolve payment discrepancies, short payments, deductions, and other account issues.
• Coordinate with Sales, Contracts, Program Management, Shipping, and other departments to resolve billing issues.
• Maintain customer records, including billing information, payment terms, and supporting documentation.
• Assist with monthly accounts receivable reconciliations and month-end close activities.
• Provide regular updates regarding past-due accounts and collection activities.

Accounts Payable

• Preparation and processing of Accounts Payable, including filing
• Review invoices to ensure company approved signers have approved invoices for payment and appropriate documents are present (purchase orders, shipping documents, etc)
• Ensure General Ledger account coding is valid
• Complete monthly reconciliations for payables and open receivers
• Analyze financial data and to prepare accurate reports in a timely fashion.
• Ensure Accounts Payable questions and issues are resolved on a timely basis
• Payable disbursements are timely and accurate
• Vendor statement reconciliations are current (30 days) and accurate
• Set up new vendors
• Process invoices for payment, matching backup to payment stub
• Prepare vendor payments for mailing
• Prepare and file state revenue tax returns
• Track W9 and process year end 1099
• Other assigned projects are managed timely and accurately
• Complete all other duties and projects as assigned

Job Specifications (Knowledge, Skills and Abilities)

• Ability to set priorities, meet deadlines, and multitask
• Excellent organization skills with strong attention to detail
• Excellent teamwork skills and high degree of initiative required
• Excellent communication both written and verbal
• Must be proficient with MS Suite (Word, Excel, Outlook)
• Exceptional computer skills, including accounting systems knowledge of Excel specifically with the use of complex formulas and functions, including VLookup, Pivot Tables, IF and nested IF Statements
• Excellent data entry skills
• Knowledge of basic accounting principles and procedures
• Ability to maintain high level of confidentiality

Education, Certifications and Experience

• High School Diploma or GED
• Associates degree preferred
• Bachelor’s in finance or accounting a plus
• 5+ years of accounts payable experience
• Industry experience preferred

Associate Benefits

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work - Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
• 401(k) retirement savings plan
• Life insurance

"All employment offers are contingent on the successful completion of a pre-employment drug screening for safety sensitive positions and criminal background check in compliance with all applicable federal and state laws."