Accounts Payable/Accounts Receivable Specialist

Overton Moore Properties, Inc.; Torrance (CA); Presencial; USD 65.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision

Competitive salary

Descripción de la vacante

Overton Moore Properties, Inc. is seeking an experienced Accounts Payable & Receivables Specialist to support our real estate development and property management operations in the South Bay region of Los Angeles County, CA.

This role manages end-to-end invoice processing, payments, vendor relations, and AR posting across a diverse property portfolio. Ideal candidates have 2–3 years in AP/AR within real estate, strong Excel and familiarity with Sage, Yardi, MRI, and online banking.

Formación

• High school diploma required; Associate's degree preferred in Accounting/Finance.
• 2–3 years AP/AR experience in real estate development or property management.
• Proficiency with Sage, Yardi, MRI, and online banking portals (Positive Pay, check-run procedures).
• Advanced Excel skills and 10-key proficiency with high accuracy and speed.

Responsabilidades

• Handle end-to-end AP/AR processes for a diversified real estate portfolio.
• Process invoices and payments; ensure correct accounting period and vendor setup.
• Post tenant charges and receipts; manage AR reports and ledgers for PM team.
• Prepare 1099/1096 forms and maintain audit-ready backups.

Conocimientos

Attention to detail

Analytical thinking

Communication

Independent work

Educación

High school diploma

Associate's degree in Accounting/Finance

Herramientas

Sage

Yardi

MRI

Online banking portals

Excel

10-key

Descripción del empleo

OMP is an entrepreneurial, vertically-integrated real estate operator and investor focused on identifying and capitalizing on high-potential industrial opportunities across dynamic markets in the Western US. Our team is lean, fast-moving, and committed to excellence. We seek passionate individuals who thrive in a self-directed but team-oriented environment and are excited to help build and shape our platform and be part of its future leadership.

Position Summary:

We are seeking an experienced, high-performing Accounts Payable & Receivables Specialist to support our dynamic real estate development and property management operations. This role manages end-to-end invoice processing, payment execution, vendor relations, bank uploads, and receivables posting across a diverse portfolio of properties, ensuring accuracy and timeliness within Sage, Yardi, and MRI systems

Key Responsibilities:

Accounts Payable Operations

• Handle high-volume construction, property management, and corporate invoices in Sage, Yardi, and MRI; manually enter and approve invoices
• Ensure invoices are recorded in the correct accounting period
• Identify and correct invoice errors with Property & Construction Management teams for entity codes, GL codes, or amounts
• Match invoices to checks, process weekly check runs, manage stop-payments and daily check logs
• Ensure hard copy accounts payable backup files are properly filed in the designated AP folders
• Research and respond promptly to vendor inquiries via email and phone
• Set up vendors with W-9s; deactivate outdated or duplicate accounts
• Prepare annual 1099/1096 forms
• Scan and archive invoice PDFs, organizing them per construction job cost reports
• Shred confidential paper documents per company policy

Payment Processing & Banking Support

• Execute online payments for utilities, permits, and operational expenses; record manual checks promptly
• Upload Positive Pay files to online banking and resolve exceptions
• Process real estate tax payments on a quarterly, semi-annual, or annual schedule
• Maintain complete AP transaction backups for audit readiness

Accounts Receivable & Reporting

• Post monthly tenant charges upon Property Manager approval, apply cash receipts, distribute accounts receivable activity reports & tenant ledgers to the Property Management Team
• Scan physical checks, electronically deposit them using Remote Deposit Capture (RDC) technology, and archiving digital copies of checks and bank deposit confirmations securely
• Follow up with PM team on partial tenant payments and determine appropriate charge allocations
• Archive AR backup documentation to the shared drive to support audit requirements
• Serve as a proactive team player; adapt to changing priorities and workflows in a fast-paced environment
• Proactively identify and implement process improvements to enhance efficiency and controls

Qualifications:

• High school diploma required; Associate's degree in Accounting, Finance, or related field preferred
• 2-3 years of AP/AR experience in real estate development or property management
• Proficiency with Sage, Yardi, MRI, and online banking portals (Positive Pay, check-run procedures)
• Advanced Excel skills and 10-key proficiency with high accuracy and speed
• Proven experience preparing 1099/1096 forms and high-volume invoice processing in fast-paced environments
• Ability to work independently with minimal supervision, prioritize multiple tasks, and meet deadlines
• Strong analytical/problem-solving abilities and professional demeanor handling sensitive financial information
• Exceptional attention to detail, organizational skills, and effective communication within cross-functional teams

Working Conditions:

This is a full-time, salaried, Monday through Friday, office-based position located in the South Bay region of Los Angeles County, California. The role operates in a fast-paced environment requiring strong multitasking and deadline-management skills. May be required to work occasional extended hours during month-end closing and busy construction phases. The position involves regular interaction with vendors, Property Managers, Construction teams, and accounting staff. Candidates should have a reasonable commute of up to one hour to our office

OMP is an Equal Opportunity Employer and offers an extremely competitive salary package which includes excellent base salary, Medical/Dental/Vision.

OMP is a drug free workplace. All candidates must undergo a drug test and background check including DMV and criminal records.