Accounts Payable/Accounts Receivable

QMP; Walterboro (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Alkavida Inc. seeks a Credit, Accounts Receivable & Accounts Payable Associate to manage credit applications, financing coordination, and day-to-day AR/AP activities. This role links sales, fulfillment, and accounting to ensure accurate payments and smooth deal progression.

You will handle credit decisions, invoice processing, and reconciliations across multiple systems, supporting onboarding and customer/vendor inquiries with precision.

Qualifications

• Associate or Bachelor's in Finance, Accounting, Business Management, or related field.
• Minimum of 2 years accounting experience in an office environment; 1-3 years in AP/AR or general accounting.
• Experience with cloud-based accounting systems strongly preferred.
• Familiarity with double-entry bookkeeping is required.

Responsibilities

• Process credit applications and sales rep contracts to keep deals moving forward.
• Review and process financing applications, assisting reps and customers from start to finish.
• Communicate credit decisions and financing options clearly to reps and customers.
• Ensure compliance with financing guidelines and company policy.
• Track contracts to closure and coordinate with sales for timely closure of deals.
• Oversee end-to-end contract fulfillment, including shipping follow-ups and coordination with service partners.
• Review commission agreements and coordinate with accounting to ensure reps are paid accurately and on time.
• Reconcile vendor/sales-rep purchases and create/close credits as needed.
• Assist onboarding of new employees and customers with accuracy.
• Process invoices, issue payments, and maintain billing records (AP).
• Verify proper coding of expenses and route invoices for approval.
• Issue and reconcile travel advances; reconcile AP accounts.
• Prepare and file sales/use tax returns and 1099s; assist with reporting.
• Review AR: prepare project-based invoices, process AR transactions, monitor outstanding invoices.

Skills

Analytical thinking

Attention to detail

Communication skills

Time management

Discretion

Education

Associate/Bachelor in Finance/Accounting or related field

Tools

Monday.com

Jobber

QuickBooks

Excel

Job description

Credit, Accounts Receivable, Accounts Payable Associate

Position Summary

Alkavida Inc. is seeking a Credit, Accounts Receivable & Accounts Payable Associate to manage credit applications, sales rep contracts, and financing coordination alongside the day-to-day accounts receivable and accounts payable functions of the organization. This role is the connective tissue between the sales team, fulfillment operations, and accounting ensuring deals move forward smoothly, customers and reps are set up with the right financing, commissions are paid accurately, and the company's cash flow is managed efficiently through timely, accurate processing of incoming and outgoing payments.

This position works closely with the sales team, fulfillment partners, and the Senior Accounting Manager, and requires strong attention to detail, sound judgment on financing decisions, and comfort working across multiple software platforms and accounting systems.

Credit Department Responsibilities

Serve as the top priority contact for processing all credit applications and sales rep contracts to keep deals moving forward efficiently.

Review and process credit applications, assisting reps and customers with financing applications from start to finish.

Communicate credit decisions and available financing options clearly to sales reps and customers, matching customers with the best possible financing option for their needs.

Ensure compliance with all applicable financing guidelines and company policy.

Track all contracts to closure, maintaining consistent communication with the sales team to resolve outstanding action items and close deals.

Oversee end-to-end contract fulfillment, including shipping follow-ups, coordination with plumbers and other service partners, and direct communication with customers.

Review commission agreements and coordinate with accounting to ensure sales reps are paid accurately and on time, avoiding delays or discrepancies.

Reconcile vendor/sales-rep purchases against commission accounts including matching invoices and credits, voiding invoices as needed, applying credits to close open invoices, and creating and closing credits for un-deducted purchases following established procedures to prevent errors or buildup.

Support new-employee and customer onboarding with accuracy and clarity, including account setup and orientation to company systems.

Accounts Payable (AP)

Process invoices, issue payments, and maintain accurate billing records.

Verify proper coding of expenses charged through the billing process and route incoming invoices through the approval workflow.

Issue, track, and reconcile travel advances.

Reconcile associated AP accounts (Accounts Payable, Prepaid Expenses, Credit Card expenses, etc.) and resolve discrepancies.

Assist in financial reviews and audits, generating reports as needed.

Respond to client, vendor, and employee inquiries with exceptional customer service, resolving billing issues through clear communication.

Prepare and file sales and use tax returns and 1099s, and assist with other state, local, or federal reporting in a timely manner.

Accounts Receivable (AR)

Review and prepare project-based invoices, ensuring coding and billing data is accurate and complete.

Process AR transactions, including recording cash receipts, posting transactions, and making bank deposits as needed.

Review and communicate any short payments with internal and external stakeholders.

Process and remit refunds and credits upon approval.

Monitor and follow up on outstanding invoices to ensure timely client payments.

Prepare monthly reconciliations for AR-related accounts (Accounts Receivable, Deferred Revenue, and other related revenue accounts), ensuring balances agree to sub-ledger, general ledger, and internal/external reports.

Maintain accurate files to ensure the accuracy and compliance of financial records, and provide ad-hoc reporting as needed.

Software & Systems

Monday.com used as the central platform for project and customer tracking, including current and pending customers, credit application files, and status updates from sales and fulfillment teams.

Jobber used to schedule and manage service calls, review the calendar, and coordinate dispatching.

QuickBooks (2019 and legacy version) must carefully distinguish between systems by invoice date and consult a manager when unsure before entering or editing data.

Microsoft Suite (Outlook, Word, Excel), including comfort with Excel formulas and data sorting.

Education, Training & Experience

Associate and/or Bachelor's degree in Finance, Accounting, Business Management, or a related field; equivalent experience may be considered.

Minimum of 2 years of recent accounting experience in an office environment; 1-3 years of experience in accounts payable, accounts receivable, or general accounting.

Experience with cloud-based accounting systems strongly preferred.

Familiarity with accounting practices such as double-entry bookkeeping is required.

Skills & Abilities Required

Strong analytical and critical-thinking skills with meticulous attention to detail.

Ability to manage time effectively, balancing credit, AR, AP, and administrative priorities in a fast-paced, often-changing environment.

Strong commitment to seeing tasks and contracts through to completion.

Excellent verbal and written communication skills for working with sales reps, customers, vendors, and accounting.

Sound judgment in presenting and explaining financing options to customers and reps.

Ability to work independently with little supervision, while also collaborating well within a team.

Discretion and diligence in handling confidential financial, credit, and commission information.