Accounts Payable Accountant — Construction & Projects

Gspavement; Glen Ellyn, Northern (IL, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Heartland Paving Partners in Glen Ellyn, IL seeks an Accounts Payable Accountant to manage full-cycle AP, vendor invoicing, and job costing in a fast-paced environment.

The role collaborates with Operations, Project Managers, Purchasing and Accounting to ensure timely payments, accurate coding, and compliant financial records. Ideal candidates have 5+ years in AP or accounting and proficiency in ERP systems and Excel.

Qualifications

• 5 years of accounts payable or general accounting experience.
• Construction/project accounting experience preferred.
• Solid understanding of accounting principles and AP best practices.
• Experience with ERP/accounting software such as Vista, Sage, Foundation, or MS Dynamics.
• Strong Excel skills (intermediate to advanced).
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving abilities.
• High integrity and ability to maintain confidentiality.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Code invoices to GL accounts and job cost codes.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and investigate invoice discrepancies.
• Maintain vendor records, including W-9s, payment terms, and contact information.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Support project accounting by ensuring expenses are accurately allocated to jobs.
• Review employee expense reports for policy compliance and proper documentation.
• Assist with annual 1099 preparation and reporting.
• Maintain organized electronic and physical AP documentation.
• Support internal and external audits by providing requested documentation.

Skills

Accounts payable experience

Construction/project accounting

Accounting principles

ERP software

Excel skills

Organization skills

Prioritization

Communication

Problem solving

Integrity & confidentiality

Tools

Vista

Sage

Foundation

Microsoft Dynamics

Job description

Heartland Paving Partners in Glen Ellyn, IL seeks an Accounts Payable Accountant to manage full-cycle AP, vendor invoicing, and job costing in a fast-paced environment.

The role collaborates with Operations, Project Managers, Purchasing and Accounting to ensure timely payments, accurate coding, and compliant financial records. Ideal candidates have 5+ years in AP or accounting and proficiency in ERP systems and Excel.