Accounts Payable Accountant

Vanterra Foundation Solutions; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Vanterra Foundation Solutions is seeking an Accounts Payable Specialist to join our Finance team in a fast-paced growth environment. You will handle invoice processing, vendor management, and payment processing, while supporting account reconciliation and financial reporting.

The ideal candidate will bring 3–6 years of AP experience, strong Excel skills, and a collaborative, detail-oriented mindset to ensure accurate and timely payments across multiple entities.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• 3–6 years of AP/AR or related accounting experience.
• Experience with ERP or AP automation platforms preferred.
• Proficiency with Microsoft Excel and accounting software.

Responsibilities

• Process, code, and verify vendor invoices, purchase orders, expense documentation, and payment requests.
• Maintain accurate AP records and supporting documentation.
• Reconcile AP transactions and assist with month-end close activities.
• Collaborate with Finance, Operations, Procurement and other departments.

Skills

Accounts payable

Attention to detail

Communication

Time management

Teamwork

Education

Associate's degree in Accounting

Bachelor's degree in Accounting

Tools

NetSuite

Tipalti

Excel

Job description

Grounded in partnership and teamwork, Vanterra Foundation Solutions is a national platform of leading foundation repair, basement waterproofing, crawlspace repair, concrete lifting, radon mitigation, and mold removal services businesses dedicated to high-quality solutions for homeowners across the United States. Committed to being a partner of choice for outstanding businesses in the industry, Vanterra provides companies with extensive resources and expertise to support their growth initiatives, including training and talent development programs, access to high-quality products and equipment, sales and marketing support to accelerate lead generation, and advanced in-field technology and infrastructure.

Position Summary

Vanterra Foundation Solutions is seeking a detail-oriented and highly organized Accounts Payable Specialist to join our Finance team. This position will be responsible for supporting the day-to-day accounts payable function, including invoice processing, vendor management, payment processing, account reconciliation, and financial reporting.

The ideal candidate has a strong understanding of accounting principles, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced, growing organization. This role will also support accounting system transitions, process improvements, and broader Finance initiatives.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices, purchase orders, expense documentation, and payment requests accurately and efficiently.
• Ensure invoices are properly approved and processed in accordance with company policies and internal controls.
• Maintain accurate and organized AP records and supporting documentation.
• Monitor outstanding invoices and help ensure payments are completed within established terms.
• Maintain accurate vendor records and documentation.
• Serve as a point of contact for vendor payment inquiries and billing discrepancies.
• Research and resolve invoice, payment, and account discrepancies in a timely manner.
• Support vendor onboarding and ensure required documentation is obtained and maintained.

Payment Processing

• Prepare and process check runs, ACH payments, and wire transfers.
• Verify payment details and supporting documentation prior to processing.
• Assist with researching returned, duplicate, or outstanding payments.

Reconciliation & General Ledger Support

• Reconcile accounts payable transactions and vendor statements.
• Ensure transactions are properly coded to the appropriate general ledger accounts, entities, departments, and projects.
• Identify and resolve discrepancies between AP records and the general ledger.
• Support month-end and year-end close activities as needed.

Systems & Integration

• Support the implementation and transition of accounting and accounts payable systems.
• Assist with data validation and migration from legacy systems.
• Help identify and resolve issues during system implementations and process changes.
• Support adoption of new technologies and workflows across the Finance team.

Process Improvement

• Identify opportunities to improve AP workflows, documentation, and controls.
• Recommend solutions that improve accuracy, efficiency, and scalability.
• Assist with developing and maintaining standard operating procedures for accounts payable processes.

Reporting & Audit Support

• Assist with monthly, quarterly, and annual AP reporting.
• Prepare documentation and supporting schedules for audits and financial reviews.
• Maintain records in accordance with company policies and applicable retention requirements.

Cross-Functional Collaboration

• Partner with Finance, Operations, Procurement, and other departments to resolve payment and invoice-related issues.
• Support broader Finance initiatives and special projects as needed.

Compliance & Internal Controls

• Follow established accounting policies, internal controls, and approval procedures.
• Help ensure compliance with company policies and applicable financial regulations.
• Escalate unusual transactions, discrepancies, or potential control issues when appropriate.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 3–6 years of Accounts Payable, Accounts Receivable, or related accounting experience.
• Experience working in construction, home services, project-based accounting, or a multi-entity environment is preferred.
• Experience supporting accounting software implementations or system transitions is a plus.
• Experience with ERP or AP automation platforms such as NetSuite, Tipalti, or similar systems is preferred.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail and commitment to accuracy.
• Solid analytical, research, and problem-solving skills.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently while collaborating effectively with a team.
• Comfortable working in a fast-paced, high-growth environment.
• Ability to learn and adapt quickly to new technologies and processes.
• Process-oriented mindset with an interest in continuous improvement.
• Ability to handle confidential financial information with professionalism and discretion.

Preferred Qualifications

• Experience with ERP implementations, system migrations, or AP automation.
• Familiarity with construction accounting, job costing, project billing, or multi-entity accounting.
• Understanding of accounts payable internal controls, audit requirements, and financial compliance.
• Advanced Excel skills, including experience working with large datasets, lookups, pivot tables, and reconciliations.