Accounts Payable

Alpha-37ccd41; Eden Prairie (MN); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Alpha Video is seeking an Accounts Payable Coordinator to handle vendor invoices, approvals, and payment runs from our Eden Prairie office in a hybrid setup.

You will reconcile vendor statements, maintain vendor data (W-9s), resolve disputes with vendors, and look for process improvements using our ERP system and Excel for analysis.

Qualifications

• Experience with ERP/accounting systems (Q360 preferred).
• Excellent attention to detail and follow through.
• Strong communication and collaboration skills.

Responsibilities

• Match and enter vendor invoices and purchase orders.
• Ensure proper approvals before payment.
• Resolve invoice discrepancies with vendors and project managers.
• Enter non-matching invoices and bills, coded to the proper account.
• Prepare weekly electronic payment runs (ACH, wire, checks).
• Enter credits and returns.
• Check runs two times a week.
• Reconcile vendor statements and keep accounts current.
• Receive allocation and fulfill drop ship invoices to customers.
• File paid invoices and reports.
• Enter new vendors with proper information for compliance (W-9).
• Reconcile daily cash/process deposits & adjustments.

Skills

Attention to detail

Communication

Collaboration

Microsoft Excel proficiency

Tools

Q360 ERP

Microsoft Excel

Electronic invoice workflow systems

Microsoft Outlook

Microsoft Teams

Job description

Summary: The primary responsibilities of the Accounts Payable Coordinator are to enter all vendor invoices coded to proper departments and to pay them in a timely and efficient manner. Alpha Video’s policy is to pay vendors so we can take advantage of all discounts. Some other responsibilities are to maintain communication with our vendors and to resolve disputes in a courteous manner, so we do not damage our relationships with our vendors.Candidates must reside in the Mpls/St. Paul metro area and be available for hybrid work out of our Eden Prairie office.Responsibilities:Reporting to the Controller, your specific responsibilities will include:Match and enter vendor invoices and purchase orders.Ensure proper approvals before payment.Resolve invoice discrepancies with vendors and project managers.Enter non-matching invoices and bills, coded to the proper account.Prepare weekly electronic payment runs (ACH, wire, checks)Recommend process improvements and automation opportunities.Enter credits and returns.Check runs two times a week.Reconcile vendor statements and keep accounts current.Receive allocation and fulfill drop ship invoices to our customers.File paid invoices and reports.Enter new vendors with proper information so we are in compliance with government (W-9 form)Periodically review vendor filesImprove and maintain vendor relations.Process manual checks in a timely manner.Reconcile daily cash/process deposits & adjustments.Assist purchasing manager as needed.Review of employee expenses through expense management system.Assist in returns and credits with vendors.Experience with ERP/accounting systems (Q360 preferred)Microsoft Excel proficiency (pivot tables, lookups, filtering)Microsoft Outlook and TeamsElectronic invoice workflow systemsExcellent attention to detail and follow throughStrong communication and collaboration skills