Accounts Officer

TOTALTEC Inc.; Houston (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

TOTALTEC Inc. in Houston seeks an Accounts Officer to ensure timely processing of transactions, payroll, and reconciliations while maintaining accurate financial records in line with accounting principles.

You will perform bank reconciliations, balance sheet reconciliations (AR/AP aging, inventory), post journal entries, verify vendor invoices, process wire transfers for salaries, and assist with VAT reporting and month‑end closing.

Qualifications

• CAT qualification is required.
• A minimum of four (4) years of progressive accounting experience.
• Strong knowledge of Guyanese labor laws and tax laws.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.

Responsibilities

• Perform bank and balance sheet reconciliations.
• Payroll processing and salary wire transfers.
• Journal entry preparation and posting.
• Vendor invoice verification and payment processing.
• VAT reporting assistance and month-end closing support.
• Maintain confidentiality of financial information.

Skills

Bank Reconciliations

Payroll Processing

Journal Entry Preparation

Confidentiality

Accounting Software Proficiency

Job description

The Accounts Officer is responsible for ensuring the timely and accurate processing of transactions and reconciliations of accounts. This includes verifying and processing invoices, preparing and distributing paychecks, and maintaining accurate financial records. The position requires strong attention to detail, organizational skills, and a solid understanding of accounting principles.

Key Responsibilities

General Duties

Financial Record Keeping: Ensure all financial documentation and records are maintained with high precision.

Regulatory Compliance: Remain current on evolving statutory payroll mandates and accounting standards.

Systems Utilization: Execute daily transactions and formulate financial reports utilizing designated accounting software.

Month-end closing support: Assist in the preparation of schedules and documentation for month-end closing processes.

Audit Support: Provide assistance during audit procedures and facilitate complex account reconciliations.

Confidentiality: Maintain a high level of confidentiality regarding all financial and employee information.

Perform any other relevant duties and responsibilities as may be assigned by management from time to time.

Accounting & Reconciliations

Bank Reconciliations: Reconcile assigned bank accounts and ensure daily bank balances are accurately recorded and maintained.

Balance Sheet Reconciliations: Perform comprehensive balance sheet reconciliations, as assigned (AR & AP Aging Analysis, Inventory, Petty Cash, Other assets / liabilities).

Visa Card Transactions: Record and reconcile all Visa card transactions.

Wire Transfers: Complete wire transfers for salary payments, both local and expatriate, ensuring accuracy and timeliness.

Journal Entries: Prepare and post accurate journal entries.

Vendor Invoice Verification: Recheck vendor invoices for accuracy and compliance before payment is processed.

Petty Cash Management: Manage and reconcile petty cash, including expense verification and reporting.

VAT Reporting assistance: Provide support in the preparation of VAT reports for submission to regulatory bodies.

Customer Receipts: Record and accurately document all payments received from customers.

Requirements

• CAT qualification is required.
• A minimum of four (4) years of progressive accounting experience.
• Strong knowledge of Guyanese labor laws and tax laws.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Skills, Knowledge and Abilities

• Bank and Balance Sheet Reconciliations
• Payroll Processing
• Journal Entry Preparation
• Confidentiality
• Accounting Software Proficiency

Working Conditions

• Position-Full-Time
• Hours of Work-40hrs. from Monday through Friday. Working hours may vary depending on assignment schedules and business needs.
• Work environment- Industrial Office Setting and team oriented.