Accounts and Payroll Specialist

NeedlePaint; Denver (CO); Hybrid; USD 60,000 - 75,000; Full time

Job summary

NeedlePaint, a Denver-based needlework company, seeks an Accounts and Payroll Specialist to manage invoicing, payroll, and routine bookkeeping. This role requires meticulous attention to confidential financial data and deadlines, with hybrid work from Denver, CO.

The ideal candidate will process payroll, reconcile accounts, and produce recurring financial reports while supporting vendors, customers, and internal teams.

Qualifications

• 3+ years hands-on bookkeeping or accounting support.
• Direct payroll processing experience.
• Proficiency with accounting/ERP software and payroll systems.
• Intermediate to advanced Excel skills (formulas, lookups, pivots).
• Strong reconciliation, organization and deadline discipline.

Responsibilities

• Manage customer invoicing and record payments; process vendor invoices and approvals.
• Reconcile payments, expenses and supporting docs; resolve billing discrepancies.
• Process payroll accurately (timekeeping, changes, separations).
• Maintain confidential records for accounting, payroll, vendors, and employees.
• Prepare recurring financial/expense reports; monitor budgets and variances.
• Process refunds/credits/discounts with documentation and approvals.
• Coordinate office supplies purchases within budgets.
• Provide professional communication with customers, vendors, employees, and leaders.

Skills

Bookkeeping

Payroll processing

ERP software

Excel (Pivot/Lookup)

Reconciliation

Communication

Education

Accounting coursework/degree/cert

Tools

Gusto

Odoo

ERP software

Job description

Reports to: Director of Operations | Location: Hybrid, Denver, CO

About Needlepaint.com

NeedlePaint.com is a Denver-based specialty needlework company that designs and manufactures premium needlepoint canvases and kits, including custom and personalized products. We serve direct-to-consumer and wholesale customers through our e-commerce and business-to-business channels.

Position summary

The Accounts and Payroll Specialist supports NeedlePaint's day-to-day financial and administrative operations. This role manages customer invoicing, vendor invoice and payment processing, payroll administration, routine bookkeeping, expense tracking, purchasing, and recurring financial reporting.

The ideal candidate is accurate, organized, responsive, and comfortable independently managing recurring deadlines while handling confidential financial and employee information.

Key responsibilities

• Manage customer invoicing and accurately record incoming payments; process vendor invoices and approved payments.
• Reconcile payments, expenses, and supporting documentation; investigate and resolve billing discrepancies.
• Process payroll accurately and on schedule, including timekeeping, pay changes, new hires, separations, and issue resolution.
• Maintain organized and confidential accounting, payroll, employee, and vendor records, including required employment documentation.
• Prepare recurring financial and expense reports, monitor spending against budgets, and flag material variances or concerns.
• Process approved refunds, credits, and discounts with complete supporting documentation and required approvals.
• Coordinate purchasing of office supplies and business consumables within established budgets.
• Communicate professionally with customers, vendors, employees, and internal leaders, and provide general administrative support as needed.

Qualifications

Required

• Three or more years of hands‑on bookkeeping or accounting support experience, including customer invoicing, vendor invoice processing, and account reconciliation.
• Direct experience processing payroll, including hourly timekeeping and employee status or compensation changes.
• Proficiency with accounting or ERP software and payroll systems, with the ability to learn new platforms quickly.
• Intermediate to advanced Excel skills, including formulas, lookups, and pivot tables.
• Strong reconciliation, organizational, and problem‑solving skills, with consistent attention to detail and deadlines.
• Sound judgment and discretion when handling payroll, employee, customer, and company financial information.
• Clear and professional written and verbal communication with customers, vendors, employees, and colleagues.

Preferred

• Experience with Gusto, Odoo, or comparable payroll and ERP platforms.
• Experience supporting wholesale, business‑to‑business, e‑commerce, or light manufacturing operations.
• Accounting coursework, certification, or degree; equivalent practical experience is equally valued.

What success looks like

• Payroll, invoicing, payments, and reconciliations are completed accurately and on schedule.
• Financial records and recurring reports remain current, organized, and reliable.
• Billing discrepancies and budget variances are identified and addressed promptly.
• Location Hybrid: Remote 3-4 days per week, in office 1-2 days per week in Denver, CO
• Reports To Director of Operations

NeedlePaint is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, veteran status, or any other status protected by applicable law.