Accounts Administrator - Accounting Officer Intermediate

Minnesota Management and Budget; Saint Paul (MN); Hybrid; USD 26,000 - 82,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Low-cost health insurance plans

Pension plan with retirement benefits

Job summary

Minnesota Management and Budget is seeking an Accounts Administrator to support the state's daily cash operations by reconciling bank accounts, verifying transactions, and assisting with ACH approvals, investment reconciliation, and cash reporting. The role requires 50% in the St.

Paul office with telework eligibility for the other half. Responsibilities include reconciling 600+ accounts, processing ACH transactions, and communicating with banks and state agencies to resolve discrepancies.

Qualifications

• 1 year of experience reconciling financial transactions in banking or accounting environment or 3 years supporting financial operations.
• Ability to interpret financial documents or bank statements to resolve discrepancies.
• Advanced computer skills and experience with complex spreadsheets.
• Strong attention to detail and communication skills to resolve questions with institutions.

Responsibilities

• Reconciling bank statements for 600+ state accounts using SWIFT integration.
• Opening, scanning and disbursing mail to the office.
• Identifying and resolving discrepancies with financial institutions and agencies.
• Processing and confirming daily ACH transactions and tracking wires.

Skills

Financial reconciliation

Banking operations

Data entry / payments processing

Interpersonal communication

Education

Bachelor’s degree in accounting or finance

Tools

SWIFT

PeopleSoft

Job description

Accounts Administrator

Job Class: Accounting Officer Intermediate

• Job ID: 97013
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/16/2026
• Closing Date: 09/29/2026
• Hiring Agency/Seniority Unit: Minnesota Management & Budget
• Division/Unit: Accounting Services/Banking Services
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.89 - $39.22 / hourly; $56,146 - $81,891 / annually
• Classified Status: Classified
• Bargaining Unit/Union: MAPE
• FLSA Status: Non-exempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: Accounts Administrator

Job Class: Accounting Officer Intermediate

Agency: Minnesota Management & Budget

• Job ID: 97013
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/16/2026
• Closing Date: 09/29/2026
• Hiring Agency/Seniority Unit: Minnesota Management & Budget
• Division/Unit: Accounting Services/Banking Services
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.89 - $39.22 / hourly; $56,146 - $81,891 / annually
• Classified Status: Classified
• Bargaining Unit/Union: MAPE
• FLSA Status: Non-exempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking an Accounts Administrator to support the state’s daily cash operations by reconciling bank accounts, verifying financial transactions, and assisting with key processes such as ACH approvals, investment reconciliation, and daily cash reporting. This role works closely with financial institutions and state agencies to resolve discrepancies, maintain accurate records, and ensure all funds are properly accounted for. The Accounts Administrator is essential to safeguarding state resources and supporting MMB’s mission of effective financial stewardship.

This position is required to work at least 50% in the St. Paul office and has the option to telework the other 50% time if they meet telework policy eligibility requirements.

Job duties for this position include:

• Reconciling bank statements for the majority of the 600+ state financial institution accounts, ensuring deposits and account activity are accurately recorded in SWIFT (StateWide Integrated Financial Tools).
• Assisting with opening, scanning and disbursing mail delivered to the office.
• Identifying and resolving discrepancies by communicating with financial institutions and state agencies.
• Processing and confirming daily ACH transactions, including tracking outgoing wires and confirming totals with the bank.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available here.

• One (1) year of experience analyzing and reconciling financial transactions in a banking or accounting environment; OR three (3) years of experience supporting financial operations through activities such as entering financial data, processing payments or invoices, or verifying account information.

Experience must include:

• Ability to interpret and analyze financial documents or bank statements to resolve discrepancies by reviewing financial data from multiple sources.
• Advanced computer skills and utilization of financial or accounting software and experience with complex spreadsheets to review, track, or reconcile transactions.
• Strong attention to detail shown through careful review of financial information.
• Communication skills sufficient to coordinate with financial institutions and agency staff to resolve questions or discrepancies in account activity.
• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.
• Interpersonal skills to develop and maintain effective working relationships with immediate staff, management and other divisional staff.

Preferred Qualifications

MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!

• A bachelor's degree in accounting or finance.
• Experience in a banking environment assisting with bank transactions.
• Experience using SWIFT or PeopleSoft for reconciling financial information.
• Experience communicating with financial institutions regarding account activity, ACH transactions, or investment settlements.
• Experience reconciling moderate to complex bank accounts.

Additional Requirements

It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

• SEMA4 records check (applies to current and past state employees only)
• Criminal history check
• Reference check
• Social Security and address verification
• Education verification
• Conflict of interest review
• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case‑by‑case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.