Accounting Technician - PCC Foundation

Pasadena City College; Pasadena (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Pasadena City College is seeking an Accounting Technician to perform paraprofessional bookkeeping and accounts payable duties. The role involves classifying and recording numerical data, preparing disbursement forms, and processing online purchases under general supervision.

Essential duties include processing payments, issuing invoices, balancing deposits, and maintaining financial records. The position typically requires a high school diploma and two years in fiscal/financial services, with

Qualifications

• High School Diploma or equivalent required.
• Two years of experience in fiscal/financial services.

Responsibilities

• Prepare disbursement request forms and route for signatures.
• Print and distribute checks; file in shared drive.
• Process online purchases and record transactions in debit log.
• Prepare monthly debit transactions disbursement form and routes for signatures.
• Prepare bank deposits by balancing receipts and sending funds to banks.
• Monitor and update student loan files in the SAL module.

Skills

Basic math

Financial recordkeeping

Attention to detail

Accounts payable

Communication skills

Education

Associate degree in Accounting or related field

Tools

ERP systems

MS Office / office software

Job description

The Accounting Technician classification performs paraprofessional work in bookkeeping or accounts payable. Such tasks include compiling financial records, preparing disbursement request forms, and processing online purchases.

Under general supervision, the position is responsible for classifying, and recording numerical data. The position performs routine recording to obtain primary financial data for use in maintaining accounting records.

Accounting Technician typically performs some or all of the following duties: reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding. prepares disbursement forms, prepares, and issues invoices.

SCHEDULE:

Monday - Friday: 8:00 a.m. - 4:30 p.m.
First Sunday of each month: 7:00 a.m. - 3:00 p.m. (Scheduled overtime - Flea Market Support)

ESSENTIAL DUTIES:

1. Prepares disbursement request forms and check PDFs and routes them for signatures
2. Prints and distributes checks and files in the shared drive
3. Processes online purchases and records transactions in debit log
4. Prepares monthly debit transactions disbursement form and routes for signatures.
5. Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
6. Reviews and updates the annual Blackbaud Award Management cycle.
7. Monitors and updates student loan files in the Stand A Loan (SAL) module of the Educational Computer Systems, Inc system.
8. Reviews figures and documents for correct entry, mathematical accuracy, and proper coding.
9. Classifies and records numerical and financial data to compile and keep financial records.
10. Prepares purchase requisitions.
11. Calculates, prepares, and issues invoices to the District for reimbursable expenses.
12. Monitors and updates fund files (hard and digital copies) and fund files log.
13. Records third party checks in check log and files scanned copies in student files.
14. Contacts Financial Aid and/or students regarding third party any checks questions.
15. Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• A High School Diploma, the equivalent, or higher.
• Two years of experience working in fiscal/financial services.

PREFERRED QUALIFICATIONS

• An associate degree, or higher, in Accounting, or a related field such as Business or Finance.
• Three years of experience working in fiscal/financial services.

KNOWLEDGE, SKILLS AND ABILITIES

May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE OF:

• Understanding of basic accounting and bookkeeping principles for recording and managing financial transactions.
• Familiarity with the practices and terminology involved in maintaining accurate financial and statistical records.
• Knowledge of the regulations that govern the preparation and submission of tax-related documents.
• Familiarity with procedures related to cashiering, including handling and processing cash transactions.
• Understanding of systems and procedures for verifying cash and managing cash flow.
• Knowledge of the District’s fiscal policies to ensure compliance in financial transactions.
• Understanding of customer service principles to effectively assist District staff and stakeholders.
• Familiarity with ERP systems for entering and accessing financial information.
• Knowledge of standard office software and equipment for developing reports and communicating with staff.

SKILLS:

• Proficiency in basic math and financial calculations, such as interest, balances, and discounts.
• Proficiency in organizing and managing records with precision.
• Competence in performing complex financial calculations quickly and correctly.
• Strong communication skills for conveying information clearly and effectively.
• Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.

ABILITIES:

• Ability to apply knowledge of bookkeeping, basic mathematics, and financial record-keeping to accurately record and process transactions.
• Capability to efficiently use ERP software to enter and access financial data, and to answer queries related to specific accounts.
• Ability to perform basic accounting tasks with accuracy and efficiency.
• Ability to comprehend and follow instructions, both orally and in writing.
• Ability to assume responsibility for a specific accounting function.
• Capability to manage multiple tasks effectively to ensure deadlines are met.
• Ability to work collaboratively and maintain positive relationships with colleagues.

CORE COMPETENCIES:

The District has identified the following essential skills and attributes needed for success in this position.

• Financial Recordkeeping
• Attention to Detail
• Accounts Payable and Receivable
• Mathematical and Analytical Skills
• Compliance and Accuracy
• Time Management and Organization
• Software Proficiency
• Communication and Collaboration

SALARY RANGE:
CFT-39