Accounting Technician I

Conejo Valley Unified School District; Thousand Oaks (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Conejo Valley Unified School District is seeking an Accounting Technician I to perform accounting support, maintain and reconcile accounts, and prepare financial reports under general supervision.

The role requires a high school diploma with college-level accounting coursework and at least two years of financial record-keeping experience, preferably in a public school setting.

Qualifications

• High School Diploma or equivalent with 24 college units, at least 9 in Accounting/Finance.
• Minimum of two years performing responsible financial or statistical record keeping and reporting analysis.
• Experience in a public school district is desirable.

Responsibilities

• Perform accounting support and administrative work in classifying and processing accounting transactions.
• Maintain and reconcile assigned accounts and compile, review and verify data for financial reports.
• Prepare, review, and verify journal entries for purchases, cash receipts and other transactions.
• Audit assigned program accounts and related data, identify discrepancies and resolve errors.
• Prepare invoices for facility use and account for payments; issue receipts and maintain logs.
• Serve as a technical resource to personnel concerning accounting functions and procedures.

Skills

Reading comprehension

Mathematical calculations

Accounting principles

Communication skills

Education

High School Diploma with 24 college units incl. 9 in Accounting/Finance

Experience in public school district desirable

Tools

Microsoft Word/Excel 2010

Job description

EXAMINATION PROCESS

1. 1. General Assessment/Performance Examination - evaluating knowledge of accounting principles, proficiency in Microsoft Word/Excel 2010, reading comprehension, mathematical calculations, and other job related concepts.
   Tentative Examination Date: December 1
2. 2. Structured Oral Interview - the oral interview will contain questions that assess technical knowledge and experience, and one's general fitness for successful performance in the position.
   Tentative Examination Date: The week of December 7

A total score will be computed using weighted scores on the written/performance (50%) and oral examinations (50%). Applicants must receive a passing score on each part of the examination process in order to be placed on the eligibility list. Eligibility lists are valid for up to six (6) months and the top three (3) ranks go forward for the hiring interview for each vacancy.

BASIC POSITION FUNCTION

Under general supervision, performs difficult and responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports; maintains accurate records and files; and performs related job class duties as assigned.

Accounting Technician I is distinguished from Accounting Technician II in that incumbents in the latter class are responsible for independently performing complex and highly responsible duties in preparing, maintaining and reconciling the District's financial and accounting records requiring a broader and more in-depth understanding of applicable accounting standards, policies, processes and procedures.

Utilizing appropriate financial or spreadsheet applications software to code, verify and post accounting and financial data to adjust, update and balance program accounts and related budgets; review, adjust and assure accuracy of journal entries for purchases, cash receipts and other financial transactions; audit assigned program accounts and related data, identify discrepancies and resolves errors within the scope of position authority and functional oversight.

Research, compile, prepare and distribute financial reports for assigned program functions; including calculating and preparing income and expenditure projections and assisting in the development and preparation of assigned program budgets.

Performs accounting functions and stays abreast of laws, policies and guidelines within an assigned area of responsibility, which may include:

Input, audit and analyze student enrollment and attendance accounting data to assure accurate accounting in accordance with established policies and procedures and prepare District, County and State enrollment and attendance accounting records and reports, including preparing a yearly attendance calendar and instructions for student attendance reporting procedures for schools.

Receive and review applications for the use of District facilities, determine facility use fees and issues permits by referencing established guidelines for requestor eligibility in accordance with Education Code, Board policies, and Civic Center regulations.

Prepare invoices for facility use and assure payments are received in a timely manner; receive and account for facility payments and follow-up with organizations to obtain delinquent payments; issue receipts as needed; maintain related logs and records and prepare related reports; make bank deposits as assigned; and prepare related accounts receivable reports.

Reviews and processes employee expense reimbursement requests for accuracy and compliance with District policy; identifies reimbursements that are not in compliance with established policy or that are incomplete and notifies appropriate parties.

Serve as a technical resource to personnel and others concerning: 1) assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, transactions, budgets, issues, records, forms, practices, rules, regulations, policies, practices and procedures; 2) the use of facilities and fields; respond to inquiries and provide detailed information as requested including estimates for use of facilities.

May assist with internal and external audits as required; provide technical information, data, records and assistance to internal and external auditors as requested.

May collect, receive, code and verify incoming monies as assigned; check money totals against receipts and invoices to assure accuracy; prepare, reconcile and make bank deposits; balance and reconcile bank accounts.

May performs a variety of administrative and clerical functions in support of department operations, including but not limited to opening and processing department mail; making conference room reservations; answering, screening and directing incoming calls and taking messages for department staff; ordering office supplies; and assisting administrative and clerical staff as needed.

Attend meetings, workshops and confederacies as assigned.

OTHER DUTIES: Perform other job-related duties as assigned.

Education / Experience

High School Diploma or an equivalent supplemented by 24 units of college-level coursework, with at least 9 units in the field of Accounting, Finance, Business Administration or a closely related field; a minimum of two (2) years performing responsible financial or statistical record keeping and reporting analysis. Experience at a public school district is desirable.

*Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.

Licenses / Certifications / Special Requirements

Valid California Class C Driver's License

Knowledge of:

• Fundamental accounting principles and financial recordkeeping and reporting techniques;
• Principles and practices in budgeting and auditing procedures;
• Basic arithmetic computations;
• Correct English usage, including spelling, grammar and punctuation.

Ability to:

• Learn Federal and state laws, codes, and regulations applicable to school district accounting practices and keep abreast of any changes relative to school district governmental fund accounting, budget classification, and transfer job knowledge in the course of performing assigned job functions;
• Self-direct in establishing work priorities and meeting assignment timelines and reporting deadlines;
• Comprehend and follow directions given verbally and in writing;
• Demonstrate mental acuity sufficient to perform the essential functions of the position and exercise sound judgment within areas of responsibility;
• Communicate effectively both orally and in writing;
• Establish and maintain basic filing systems for program required recordkeeping;
• Establish and maintain cooperative and effective working relationships with children and parents, program staff and the public; and
• Maintain regular and consistent attendance sufficient to complete the duties of the position as required.