Accounting Technician III

State of North Carolina; North Carolina; Hybrid; USD 36,000 - 65,000; Full time

Benefits offered by this job

Health insurance options

Retirement plans

Paid vacation

Paid parental leave

Job summary

The State of North Carolina's Department of Health and Human Services, Office of the Controller, seeks an Accounting Technician III (S) to audit and process a high volume of invoices in NCAS and NCFS and ensure compliance with state and federal guidelines.

You will manage invoice batches, monitor match exceptions, apply eligible discounts, and maintain documentation while coordinating with division staff, vendors, and budget officers to resolve discrepancies.

Qualifications

• Associate’s degree in Accounting and two years of accounting experience.
• Experience auditing and processing high-volume invoices in NCAS.
• Proficiency with NCFS (Oracle-based) for entering and reconciling transactions.
• Ability to manage invoice batches from entry to payment and resolve discrepancies.

Responsibilities

• Audit high-volume invoices for compliance with policies prior to payment.
• Review purchase orders, code invoices, and ensure approvals.
• Monitor match exceptions and follow up to resolve issues.
• Process escheats and travel advances in ACTS and CORE banking systems.
• Maintain organized documentation and communicate with stakeholders.

Skills

Invoice auditing

High-volume processing

Vendor communication

Discrepancy resolution

Education

Associate’s degree in Accounting

Tools

NCAS

NCFS (Oracle)

ACTS / CORE banking

Job description

Agency

Dept of Health and Human Services

Division

SEC OFFICE - CONTROLLER

Job Classification Title

Accounting Technician III (S)

Position Number

60037469

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Technician III position independently performs technical accounting work within the Accounting and Financial Management–Accounts Payable unit of the DHHS Controller’s Office. The role is responsible for auditing and processing a high volume of invoices, ensuring compliance with State and Federal guidelines, and maintaining accurate financial records in NCAS and NCFS systems.

This position manages invoice batches, monitors match exceptions, and applies applicable discounts while maintaining documentation and communication with internal and external stakeholders. Work involves detailed review of financial data, resolution of discrepancies, and timely processing of payments. This role also supports fiscal reporting and contributes to the overall accuracy and integrity of financial operations.

Key Duties Include:

• Audit high-volume invoices for compliance with State and Federal policies prior to payment processing.
• Review purchase orders for appropriate funding and ensure invoices are properly coded and approved.
• Monitor match exceptions and incomplete invoices in NCAS and follow up to resolve outstanding issues.
• Process escheats and travel advance payments in ACTS and CORE banking systems.
• Manage invoice batches from entry through final payment, ensuring timely closure and proper filing.
• Apply discounts to eligible invoices and document reasons for incomplete status when applicable.
• Maintain organized files with supporting documentation for all processed transactions.
• Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation.
• Document all communications related to invoice processing and policy compliance.
• Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Knowledge Skills and Abilities/Management Preferences

_ Salary Grade Range: _ _ $37,377.00 - $65,408.00 _

_ Recruitment Range: $35,984.00 - $51,484.00 _

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

• Demonstrated experience auditing and processing high-volume invoices in NCAS with consistent accuracy and adherence to State and Federal guidelines.
• Documented proficiency at an intermediate level using NCFS (Oracle-based system) to enter, track, and reconcile financial transactions.
• Proven ability to manage invoice batches from entry through final payment, including monitoring match exceptions and applying eligible discounts.
• Experience maintaining organized financial documentation and supporting records for audit readiness and compliance tracking.
• Demonstrated skill in communicating with internal divisions and external vendors to resolve discrepancies and ensure timely payment processing.

REPOST - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is Funded In Part Through Federal Funds

This Position Is Eligible To Be Hybrid

About the Office of the Controller:

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions forthe Department of Health and Human Services.

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy, which consists of complying with all federallaws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran’s Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

CONTACT INFORMATION

If there are any questions about this posting, please contact Talent Acquisition at [e-mail]. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Associate’s degree in Accounting from an appropriately accredited institution and two years of experience in accounting

OR

High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work

OR

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, and related medical conditions; and for religious beliefs, observances, and practices.