ACCOUNTING TECHNICIAN (Fiscal Services & Accts Payable)

Hockinson-School-District; Washington; On-site; USD 42,000 - 60,000; Full time

Job summary

Hockinson School District in Brush Prairie, WA is seeking an Accounting Technician (Fiscal Services & Accts Payable). The position starts immediately and supports accounting and accounts payable duties within the district.

The role involves monitoring balances, reconciling accounts, processing invoices, and assisting the Director of Business Services with treasury functions and internal audits. Strong organizational skills and knowledge of accounting practices are essential.

Qualifications

• Experience with accounts payable and general accounting procedures.
• Ability to monitor balances, invoices, requisitions, and reimbursements.
• Attention to detail to ensure compliance with district policies.

Responsibilities

• Monitor account balances and related financial activity to ensure allocations and expenses are within contract limits.
• Process and analyze fiscal information for updates and final actions per procedures.
• Reconcile account balances and support district treasury and reporting tasks.
• Assist with district audits and school board reporting as directed.

Tools

Brightwheel

InTouch

Go Fan

Square

Job description

ACCOUNTING TECHNICIAN (Fiscal Services & Accts Payable)

HOCKINSON SCHOOL DISTRICT - BRUSH PRAIRIE, Washington

Starting Date: Immediately

Job Description

ESSENTIAL FUNCTIONS

ACCOUNTING

• Monitors account balances and related financial activity (e.g. open purchase orders, grants, encumbrances, etc.) for the purpose of ensuring that allocation are accurate, expenses are within contract limits, and/or fiscal practices are followed
• Performs all necessary financial activities for the agency as assigned (e.g. documenting district payments, monitoring outstanding invoices, etc.)
• Processes and analyzes a variety of fiscal information (e.g. purchase orders, requisitions, reimbursements, grant payables, etc.) for the purpose of updating information and/or verifying/initiating final action in compliance with accounting procedures and agency policies
• Reconciles account balances for the purpose of maintaining accurate records and complying with fiscal policy and practice
• Monitor Clark County warrant reports for the purpose of maintaining accurate balances and complying with district accounting practices
• Prepares and maintains accounts receivable records to include billings, adjustments, and receipts
• Assist Director of Business Services with all district treasury functions for the purpose of ensuring accurate and up-to-date financial records, including reconciliation of third‑party software transactions (Brightwheel, InTouch, Go Fan and Square)
• Support Director of Business Services in the reconciliation of the F197 financial report
• Assist with internal audits as directed by the Director of Business Services for the purpose of providing information
• Assist with the preparation of School Board reports as directed by the Director of Business Services

ACCOUNTS PAYABLE

• Acts as liaison to district personnel (e.g. building/department secretaries, operations, purchasing, etc.) and/or vendors regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions and ensure that proper accounting procedures are followed
• Compile, analyze, and maintain a variety of fiscal information, files and records (e.g. pending/paid invoices, warrants, documentation, reimbursements, reports, vendor lists/files, receipts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance following state and district policy, procedure and guidelines
• Review and process a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions) for the purpose of updating information and/or authorizing payment of district expenditures in compliance with accounting requirements
• Reconcile vendor