Fiscal Specialist - Business Office (261019001)

Bremerton School District; Bremerton (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

Bremerton School District is seeking a Fiscal Specialist to manage accounting and bookkeeping for capital projects, grants, and payroll-related tasks. The role includes preparing financial reports, tracking grant expenditures, and maintaining audit-ready records.

The position requires strong math and computer skills, experience in district accounting, and the ability to work with various departments to ensure accurate financial operations.

Qualifications

• HS diploma or equivalent required; post-secondary accounting training preferred.
• Two years of recent general accounting experience; school district experience preferred.
• Proficient in math, accurate calculations and data entry.
• Advanced computer skills and familiarity with accounting software

Responsibilities

• Gather enrollment data from schools monthly and input into district reports.
• Prepare, analyze, and interpret financial reports.
• Create monthly expenditure reports for grants and transmit to OSPI.
• Make journal entries for grant awards and expenditures; ensure audit compliance.
• Process accounts receivable; verify signatures and account coding; maintain records.
• Reconcile monthly bank statements and resolve discrepancies.
• Provide fiscal reports for board meetings and respond to staff inquiries.

Skills

Math calculations

Computer skills

Accounting knowledge

Communication skills

Confidentiality

Education

HS diploma

Accounting coursework

Tools

WSIPC/Skyward

Job description

This position is 8 hours/day for 260 days/year

The Fiscal Specialist is responsible for performing a variety of accounting and bookkeeping functions, including accounting for capital projects, administering state and federal grants, and assisting with payroll processing. The position ensures accurate financial records, compliance with applicable policies and regulations, timely financial reporting, and effective management of financial transactions and documentation. The Fiscal Specialist also provides general fiscal support to maintain the accuracy and integrity of the organization’s financial operations.

BREMERTON SCHOOL DISTRICT 100-C

JOB DESCRIPTION - FISCAL SPECIALIST

Reports to and evaluated by:Director of Finance or Designee

JOB SUMMARY

The position of Fiscal Specialist is responsible for performing accounting and bookkeeping functions, including student enrollment data, grant expenditures, accounts receivables, and preparing and tracking reports related to the district’s business operations.

ESSENTIAL FUNCTIONS

• Gather enrollment data from individual schools on a monthly basis, input into District reports, and transmit to OSPI
• Prepare, analyze, and interpret financial reports
• Compile data for semi-annual student enrollment ethnic reports
• Create monthly expenditure reports for federal/state grants and transmit data to OSPI
• Make appropriate journal entries and changes related to grant awards and expenditures, maintaining necessary audit compliance
• Process accounts receivables; verify receipt of items, signature authorizations, and proper account coding
• Input and maintain records and files for accounts receivable processing and reporting ensure accuracy of information; comply with state record retention requirements
• Prepare journal entries for monthly apportionment to appropriate budgets
• Prepare monthly journal vouchers as necessary and make corrections or distribute costs
• Work in conjunction with Kitsap County Treasurer pertaining to investments, cash transmittal, debit/credit statements; reconcile related district and county records
• Provide required fiscal reports for board meetings
• Reconcile monthly bank statements, following up on any discrepancies
• Provide strong customer service to district staff and the community
• Other related duties as assigned

QUALIFICATIONS

• Education: High school diploma or equivalent required. Post-secondary education and/or training in accounting preferred
• Experience:Two years recent experience performing general accounting functions. School district experience preferred
• Demonstrated proficiency and accuracy in performing mathematical calculations
• Possess advanced skills in operating a computer
• Knowledge of complex accounting practices, mathematical calculations, word processing, spreadsheet and database software; WSIPC/Skyward software experience preferred
• Knowledge of Washington State accounting procedures and practices preferred
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling
• Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
• Possess effective human relations skill
• Ability to maintain confidentiality in all work-related matters