Accounting Technician

Winslow, City of (AZ); Winslow (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Winslow, AZ is seeking an Accounting Technician to perform routine clerical and bookkeeping duties, including accounts payable/receivable, payroll, and bank reconciliations. Under general supervision, you will help maintain accurate financial records and support the finance team in day-to-day operations.

The position requires an associate degree in a business-related field and at least two years of accounting experience, or an equivalent combination.

Qualifications

• Associate degree in a business-related field and two years accounting experience, or an equivalent combination.

Responsibilities

• Distributes vendor invoices to proper departments; reviews invoices for accuracy and back-up documentation.
• Maintains accounts payable and accounts receivable records.
• Balances invoice registers and processes check runs; reconciles bank statements.
• Maintains payroll batches and balance payroll hours.
• Administers and tracks tax payments and utility billing processes.
• Assists with annual financial audits and prepares periodic financial reports.
• Composes and edits correspondence and financial documents as required.

Education

Associate degree in business-related field

Tools

Accounting software

Job description

Under general supervision, the Accounting Technician performs routine clerical, bookkeeping, accounting work in administering the accounts receivable, accounts payable, bank reconciliation and payroll functions of the City. This position is a tentative “At-Will” appointment and subject to a probationary period of six (6) months from the date of hire. Upon successful completion of a probationary period, a non-management employee shall be granted regular status in the classification in which the probationary period is served.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

Essential duties and responsibilities

• Distributes vendor invoices to proper departments; receives and reviews authorized invoices for accuracy, sufficient back-up documentation, and proper general ledger codes; enters invoices into accounting software; balances invoice registers and get director approval; prepares and disburses check run; stamps and files copies of checks.
• Processes and maintains fixed asset schedule, purchase orders, and appropriate Council actions.
• Reviews check registers; inputs check run into reconciliation spreadsheet; transfers monies to cover check runs; prepares and disburses check run; reconciles bank statements.
• Creates batches within online payroll system; enters and balances payroll hours.
• Serves as liaison with contracted waste provider representatives in daily emails and monthly meetings; provides waste vendor with residential toter counts.
• Matches all copies of utility work orders; enters new customers and final bill into utility billing system; serves as back-up for utility billing.
• Maintains charge accounts including lists of authorized users; notifies vendors of changes.
• Administers fuel card program and track fuel expenses.
• Responsible for calculating, filing, and submitting payment for Use Tax on purchases and Sales Tax on water usage; processes monthly utility customer deposit refunds and bi-annual good payment refunds.
• Maintains volunteer firefighter accounting to include monthly bank reconciliation, cash disbursements, liquidation of investment funds, record individual monthly contribution, and annual reporting to fund manager and State agencies.
• Maintains records for accounts payable, utility billing, and cash receipting in accordance with the records retention policy.
• Verifies travel requests and approvals.
• Maintains vendor W-9 forms and issue 1099 forms at year end.
• Maintains web site for the finance department.
• Maintains long distance codes and phone lists; purchases supplies for the finance office.
• Assists finance director and accountant with the annual financial audit.
• Prepares periodic financial, statistical, or operational reports as assigned
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Provides support to other finance staff as required.
• Performs related duties as required or assigned.

Knowledge of

• Applicable local, State, and Federal laws, codes, regulations, and ordinances.
• Computers and electronic data processing.
• Modern office practices and procedures.
• Customer service principles and practices.
• Accounting software.
• Basic accounting practices and principles.

Skill in

• Establishing and maintaining effective working relationships.
• Working under pressure and with frequent interruptions.
• Operating office tools and equipment.
• Maintaining accurate records, logs, and documentation.
• Communicating clearly both verbally and in writing.
• Performing arithmetic computations accurately and quickly.

Associate degree in a business-related field AND two (2) years of accounting experience; OR an equivalent combination of education, training, and experience.

LICENSE AND CERTIFICATION REQUIREMENTS

None.

Work is performed in a standard office environment.