Accounting Technician (2 Positions)

Pasadena City College; Pasadena (CA); On-site; USD 57,291 - 63,164; Full time

Job summary

Pasadena Area Community College District is seeking a diligent accounting professional to maintain accurate financial records and perform routine posting, coding, and reporting tasks.

The role requires preparing financial documents, reconciling accounts, and supporting budget processes within the district's business services department. Strong attention to detail and knowledge of ERP systems are essential.

Qualifications

• High School Diploma or equivalent required.
• Two years of experience in fiscal/financial services.

Responsibilities

• Review figures, postings, and documents for accuracy and coding.
• Classify and summarize financial data for records and reports.
• Debit, credit, and balance accounts using computer systems.
• Prepare purchase orders, expense reports, and governmental reports.
• Reconcile accounts and maintain ledgers for assigned activities.

Skills

Attention to detail

Mathematical & analytical skills

Financial recordkeeping

Communication

Education

Associate degree or higher in Accounting/related field

Tools

ERP software

Microsoft Excel

Job description

Salary: $57,291.12 - $63,163.68 AnnuallyCFT-39

Job Type: Full-Time

Job Number: 10259

Department: Business & Administrative Services

Closing: 8/7/2026 11:59 PM Pacific

Under general supervision, the position is responsible for computing, classifying, and recording numerical data to keep financial records for the District. The position performs routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

ESSENTIAL DUTIES

• Reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records; summarizes and reports discrepancies found in records and transactions.
• Debits, credits, and totals accounts on computer spreadsheets and databases.
• Matches order forms, purchase orders, and contracts, with invoices; records necessary information.
• Complies statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid.
• Prepares purchase orders, expense reports, and governmental reports such as, but not limited to, 1099s, 1098Ts, and sales tax reports.
• Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Monitors the status of loans and accounts to ensure that payments are up to date.
• Receives, records, and banks cash, checks, and vouchers.
• Calculates, prepares, and issues bills, invoices, account statements, and other financial statements.
• Reconciles various accounts including but not limited to bank accounts, and bank transaction records.
• Works on related accounts receivable including posting third party payments.
• Screens visitors, telephone calls, and other communications to determine urgency and nature of business; provides information about departmental services.
• Prepares and reconciles reports from the operating ledger and general ledger accounts.
• Prepares correspondence concerning payments and delinquent accounts.
• Processes travel requests and reimbursements.
• Reviews purchase requisitions for appropriate account numbers.
• Posts and balances a general and subsidiary ledger for the assigned activity.
• Compile budget data and documents, based on estimated expenses and previous budgets.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• A High School Diploma, the equivalent, or higher.
• Two (2) years of experience working in fiscal/financial services.

PREFERRED EDUCATION/EXPERIENCE

• An associate degree, or higher, in Accounting, or a related field such as Business or Finance.
• Three (3) years of experience working in fiscal/financial services.

KNOWLEDGE, SKILLS AND ABILITIES

May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWELDGE OF

• Financial and statistical record keeping methods, practices, and terminology
• Basic mathematics and financial calculations
• Federal and state regulations governing tax documents
• District policies related to fiscal processes
• Enterprise resource planning (ERP) software
• General office software and equipment

SKILL TO

• Apply knowledge of book keeping, basic mathematics, financial and statistical record keeping methods, practices and terminology to record and process financial transactions for assigned accounting areas.
• Use knowledge of basic mathematics and financial calculations to process amounts due, interest charges, tax charges, indirect cost charges, balances, discounts, equity, and principal.
• Apply knowledge of federal and state regulations governing tax documents to assist in producing such documentation.
• Apply knowledge of District policies to ensure that financial transactions are processed according to the appropriate procedure.
• Ensure effective customer service during interactions with District staff and appropriate stakeholders.
• Use ERP software to enter financial information, access financial information, and answer general questions related to specific accounts.
• Use general office software and equipment to develop reports, aggregate data, and communicate with District staff

ABILITY TO

• Effectively perform basic accounting duties.
• Effectively understand and follow oral and written directions.
• Accurately index, alphabetize, and compare names and numbers.
• Effectively compute complex arithmetical calculations with speed and accuracy.
• Assume the first level of responsibility for the bookkeeping and record-keeping for a specific accounting function.
• Ability to plan, organize, and prioritize work to ensure that deadlines are met.
• Communicate effectively orally and in writing.
• Develop and maintain effective working relationships with District staff.

PHYSICAL ABILITIES AND WORK CONDITIONS

Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL ABILITIES

The position will continuously (5.6 hours - 8 hours) be required to sit and exhibit the use of sight and fine manipulation to operate a computer.

ENVIRONMENTAL WORK CONDITIONS

The position will continuously (5.6 hours - 8 hours) work within a moderate office environment with moderate noise exposure. The position will frequently work with members of the campus community and meet with end users.

Core Competencies

The District has identified the following essential skills and attributes needed for success in this position.

• Financial Recordkeeping
• Attention to Detail
• Accounts Payable and Receivable
• Mathematical and Analytical Skills
• Compliance and Accuracy
• Time Management and Organization
• Software Proficiency
• Communication and Collaboration

Salary Range

CFT-39

PASADENA AREA COMMUNITY COLLEGE DISTRICT