Accounting Technician

City of Arvada; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Arvada seeks an experienced accounting professional to manage cash handling, payments processing, and accounts receivable functions. The role requires preparing deposits, reconciling banking records, and maintaining accurate journals.

Responsibilities include daily cash reporting, coordinating with departments on payments, and supporting the annual financial report. Strong attention to detail and proficiency with accounting software are essential for success.

Qualifications

• Experience with cash handling and accounts receivable processes.
• Proficiency in preparing bank deposits and journal entries.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Serve as main contact for cash issues and input payments.
• Respond to cash handling questions from staff and public.
• Process payments (cash/check/credit) and prepare deposits.
• Maintain cash/credit card/deposit spreadsheets for reconciliation.
• Prepare and review daily cash reports in financial systems.
• Coordinate with departments on payment requests and policy adherence.
• Reconcile bank statements and cash reports; resolve discrepancies.
• Assist with annual financial reporting statistics.

Skills

Cash handling

Accounts receivable

Bank deposits

Journal entries

Attention to detail

Education

High School/GED

Associate degree in accounting or related field

Tools

Accounting software

Job description

All positions close Friday morning at 12:01am. The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range. Pay Range: $27.86-$38.09 Hourly

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

Vision: We Dream Big and Deliver Mission: We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives.
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City's Core values are in every employee's individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City's values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City's policy on employee conduct as detailed in the personnel rules sec. 70-143.

The City is an Equal Employment Opportunity Employer.

We have consistently received Top Workplace awards since 2012. Most recently, we received USA Today's Top Workplaces Award.

Essential Job Functions

• Acts as the main contact for all cash issues for internal and external customers.
• Responds to cash handling questions from city staff.
• Processes cash/check/credit card payments from citizens and prepares bank deposits.
• Works with the public and internal departments regarding payments and payment disputes.
• Generates and interprets daily cash reports from City's various software systems and imports them into financial management software.
• Resolves and investigates any differences between the report and imported data, resolves any import technical errors.
• Maintains cash/credit card/direct deposit and banking spreadsheet to assist with the bank reconciliation.
• Resolves and investigates any differences between the bank and internal divisions' deposits.
• Maintains checks and EFT returns spreadsheets, reconciles return checks, and notifies other departments of the NSFs.
• Records manual journal entries in the financial system for certain revenues.
• Coordinates with departments to process various requests, communicates updates, and ensures process and cash handling policy understanding.
• Manages departments' petty cash funds, conducts annual petty cash audits.
• Handles cash change requests from various departments.
• Researches and provides necessary documentation for external auditors upon request.
• Manages dog licensing process through coordination with Foothills Animal Shelter, reconciles the licenses sold and prepares check requests monthly.
• Develops and conducts training sessions on proper procedures for preparing deposits and completing daily cash reports.
• Provides primary backup for performing accounts receivable functions.
• Assists with Annual Comprehensive Financial Report statistical section preparation.
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

• Primary backup for performing accounts receivable functions.
• Performs other duties as assigned.

Knowledge Skills and Abilities

• Working knowledge of chart of accounts and performing daily journal entries.
• Solid computer acumen and technical skills with ability to efficiently use multiple software systems, and ability to create documents.
• Ability to accurately count and record cash, prepare bank deposits, and exert a high degree of attention to details.
• Ability to follow exact instructions.
• Proficient in handling multiple tasks efficiently; ability to prioritize tasks and demonstrates flexibility in completing such tasks within strict timelines.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Education

• High School/GED Education Required Yes
• Associate degree with coursework in accounting, business, computers or related field.

Work Experience

• Four (4) years of prior experience in accounts receivable, accounting, or bookkeeping, including reconciling bank statements, cash receipts, and credit card transactions.
• Reconciling banking reports, cash receipts, credit card transactions, payment disputes, journal entries, and deposits.
• Preparation of journal entries and spreadsheets for cash receipting activities.
• Experience with a variety of word processing and spreadsheet software packages, including experience with financial platform software.
• Experience working in an environment where a high degree of accuracy and attention to detail is essential.

Other Qualifications

• Must pass a criminal background check and a driving record check, if required by the position.

Physical Demands

Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

Exposure to routine office noise and equipment.

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