ACCOUNTING TECHNICIAN

City of Chicago; Chicago (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounting Technician to join their dynamic team. This role involves performing essential accounting and auditing duties, including data entry, financial analysis, and preparing vouchers for payment. The ideal candidate will have a strong background in data entry, auditing, and customer service, along with proficiency in Microsoft Office tools. This position offers the opportunity to contribute to the financial integrity of city operations while working in a supportive and collaborative environment. If you are detail-oriented and ready to make an impact, this is the perfect opportunity for you.

Qualifications

• Two years of data entry and auditing experience required.
• Proficiency in Microsoft Word and Excel preferred.

Responsibilities

• Perform paraprofessional accounting and auditing duties.
• Prepare vouchers for payment and administrative reports.
• Analyze financial transactions and ensure compliance.

Skills

Data Entry

Auditing

Customer Service

Financial Analysis

Microsoft Word

Microsoft Excel

Education

Associates Degree

Bachelor's Degree

Tools

FMPS/Oracle

Shared Point

Job description

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Job Description - ACCOUNTING TECHNICIAN (409722)

Job Number:

409722

BID/JOB ANNOUNCEMENT

ACCOUNTING TECHNICIAN

CHICAGO DEPARTMENT OF TRANSPORTATION

Number of Positions: 4

Applications for this position will be accepted until 11:59 pm CDT on Tuesday, April 1, 2025.

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, performs paraprofessional accounting and auditing duties; and performs related duties as required.

ESSENTIAL DUTIES

1. Enters, researches, compiles, analyzes, and retrieves statistical and other data to prepare vouchers for payment and administrative reports.
2. Creates, maintains, and updates databases, spreadsheets, files, and records accurately using various software.
3. Reviews and analyzes vouchers and supporting documents to ensure payments are received, processed, tracked, and attached for comptroller.
4. Reviews program contracts, budgets, and budget amendments, and revisions for conformance to federal, state, and local government accounting requirements.
5. Orders and maintains materials and supplies and resolves problems with vendors.
6. Responds to inquiries or complaints from the public and explains departmental policies.
7. Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets, and other documents to determine if costs are allowable.
8. Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.
9. Provides technical assistance on the preparation of documents for reimbursement to contractors, subcontractors, or other agencies.
10. Maintains control ledgers, prepares routine financial reports, and approves vouchers for payment.
11. May assist in preparing departmental program and operating budgets.
12. Interprets contract provisions in order to identify allowable and non-allowable expenditures.
13. Calculates totals and determines the appropriateness of supporting documentation.
14. Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.
15. May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position.

LOCATION: 2 North LaSalle, Ste 1020 & 1120

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS

Two (2) years of data entry and auditing experience, or an equivalent combination of training and experience.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma/degree at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

1. Previous work experience with FMPS/Oracle, shared point.
2. Previous work experience analyzing financial transactions and making original or adjusting entries.
3. Proficiency with Microsoft Word and Excel.
4. Previous work experience auditing and processing voucher payments.
5. Previous work experience in customer service.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For information on our employee benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.

City of Chicago

Job Posting

Mar 18, 2025, 5:00:00 AM | Closing Date (Period for Applying) - External: Apr 2, 2025, 4:59:00 AM