Accounting Technician

Anaheim Union High School District; Anaheim (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Sick leave

Retirement: PERS

Medical, dental, vision insurance for

Dependent coverage

Job summary

Anaheim Union High School District is seeking a journey-level Accounting Technician to manage accounts payable and related financial record-keeping duties in a district office environment. The role requires strong knowledge of accounting principles, attention to detail, and the ability to prepare financial records, reconcile accounts, and assist auditors.

Public school district experience is a plus; health benefits are provided.

Qualifications

• Graduation from high school; college level course-work in accounting or bookkeeping; specialized training in bookkeeping, financial record-keeping or a related field.
• Three years of accounting experience.
• Ability to prepare financial records and apply accounting practices.

Responsibilities

• Performs accounting duties related to preparation and processing of accounting records and reports including accounts payable and related funds.
• Audits vendor invoices against purchase orders and budgets; records use taxes and ensures accuracy of input/output.
• Receives monies, reconciles bank accounts and processes deposits; assists auditors and prepares information for audits.
• Maintains and manages financial records and supports district accounting operations.

Skills

Accounting knowledge

Record-keeping

Oral and written communication

Education

High school diploma; college-level accounting coursework

Tools

Microsoft Excel

Job description

Health Benefits: 100% employer contribution towards employee and family premiums District: Award-winning schools Community: World-famous attractions

BASIC FUNCTION

Under the direction of an administrator, performs a variety of financial record-keeping activities in the areas of accounts payable and other assigned accounts; performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the journey level class of the Accounting series. Incumbents initially perform the more routine duties assigned to the positions in this series and work under close supervision. However, as experience is gained, incumbents are expected to perform the full range of duties with increasing independence. This class is distinguished from the Senior Accounting Technician in that the latter is assigned the highly complex technical accounting duties for a functional area of responsibility such as ASB, bank deposits, reimbursements, categorical claims, journal entries, revolving checks etc., and provide technical and functional responsibility for other accounting technical personnel. This class is further distinguished from the ASB Account Technician in that the latter performs a variety of basic accounting functions in the management of ASB accounts. This is a broad classification with individual positions assigned to specific functional areas (i.e. nutrition services, or accounting department); duties and assignments may overlap depending on the operational needs of the department and staffing levels.

MINIMUM QUALIFICATIONS

Any combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical combination would be the following:

EDUCATION: Graduation from high school; college level course-work in accounting or bookkeeping; specialized training in bookkeeping, financial record-keeping or a related field.

EXPERIENCE: Three years of accounting experience.

KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE OF: Accounting/bookkeeping and auditing practices, procedures and terminology, as well as general materials (e.g. handbooks, manuals) in assigned area; Preparation of financial records and accounting reports; Financial record-keeping techniques, terminology, and practices; Applicable sections of the State Education Code and other applicable laws; Modern office practices, procedures and equipment; Operation of a computer and assigned software; Customer service techniques; Oral and written communication skills; Correct English usage, grammar, spelling, punctuation and vocabulary; Interpersonal skills using tact, patience, and courtesy.

ABILITY TO: Perform journey level accounting and bookkeeping work in the preparation, processing, and maintenance of accurate accounting records; Prepare and maintain accurate financial and statistical records; Process and record accounting transactions accurately; Perform mathematical calculations quickly and accurately; Apply and explain applicable laws, codes, rules and regulations; Communicate effectively both orally and in writing; Establish and maintain cooperative and effective working relationships with others; Operate a computer and other office equipment; Proficiently use Microsoft Excel and other related software; Prioritize and schedule work; Type and input data accurately at an acceptable rate of speed; Understand and follow oral and written instructions; Answer telephones and greet the public courteously; Work independently with little direction; Exercise sound judgement; Meet schedules and time lines; Input information quickly and accurately; Learn and apply office policies, rules, and practices; Balance and reconcile bank statements.

COMPETENCIES: Math Skill Using Technology Reading Comprehension Attention to Detail Integrity Self Management

PHYSICAL DEMANDS

Employees in this classification sit for extended periods of time use both hands simultaneously, use dexterity of hands and fingers, carry and lift, speak clearly, hear normal voice conversation, see small details, use a computer, 10-Key calculator, and telephone.

WORK ENVIRONMENT

Employees in this classification work inside exclusively with minimal guidance from supervisor. Employees have contact with the public and other district staff, have continuously changing priorities, and constant interruptions.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.

GENERAL ESSENTIAL DUTIES

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

TECHNICAL ACCOUNTING FUNCTIONS: Performs accounting duties related to preparation and processing of accounting records and reports such as revenue, transportation, food service, health and welfare, petty cash, revolving funds, and accounts payable; audits vendor invoices against purchase orders, budget approved requisitions and contracts; calculates and records use taxes; verifies and/or corrects account numbers on purchase and requisitions and notifies originator or senior level accounting personnel of any corrections made; assures that proper authority exists over assigned accounts; processes incoming payments related to health benefits; receives monies, reconciles bank accounts, and records necessary adjustments; audits expenditures of various accounts; reviews purchase orders to ascertain that adequate total funds are available to cover payment; notifies appropriate administrator of encumbrance shortages; processes, verifies, codes, and assures completeness and accuracy of input/output of daily cash and sales transactions, accounts payable documents and/or files; prepares financial records and information for auditors; conducts records research; inputs payment information to create a warrant; distributes approved warrants; records deposits for the school abatement account.

COMMUNICATION & CLERICAL/ADMINISTRATIVE FUNCTIONS: Communicates and establishes cooperative relationships with vendors, schools, senior level accounting personnel, departments and OCDE disbursement office; provides information to others in person or on the telephone; performs a variety of specialized clerical and record-keeping work; participates in District, State and Federal audits; tracks deposit slips and paperwork from schools on a daily basis; prepares and manages hard-copy and digital financial records; operates a variety of office equipment including a typewriter, printer, copier, calculator, computer, and software applications; maintains and files documents; and performs related duties as assigned.

RECRUITMENT TYPE: OPEN

Anyone can apply.

RECRUITMENT TYPE: DUAL CERTIFICATION

Qualified candidates, or Eligibles, who pass all testing stages will be placed onto one eligibility list. Current regular employees will receive additional preference points based on longevity before placement on the list. The top 3 ranks of Eligibles will be certified for a hiring interview. Qualified candidates, or Eligibles, who pass all testing stages will be placed on one eligibility list. The top 3 ranks of Eligibles will be certified for a hiring interview.

SCREENING PROCESS

The screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS

The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS

Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY

Candidates who are successful in all screening and testing stages will be placed on an eligibility list. The eligibility list created from this recruitment will expire after six (6) months. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.

SELECTION PROCESS

Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT

Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT

All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria: A) Additional qualifying experience beyond that required for entry into the class. B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class. C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS

• Leaves: Sick leave, holidays, bereavement and emergency leaves.
• Retirement: Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.
• Insurance: The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.
• Leaves (20 hours or more per week): Sick leave, holidays, bereavement and emergency leaves.

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT

Anaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.

FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US