Accounting Support Specialist CL2

UMA; Farmington, Northern (ME, KY); Hybrid; USD 23,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Tuition waiver program

Retirement plan

Job summary

The University of Maine System seeks an Accounting Support Specialist to assist with financial data entry, reconciliations, and reporting for a diverse university community. The role emphasizes accuracy, organization, and excellent service to internal and external stakeholders.

Starting Wage: $20.39 per hour. Candidates should have a high school diploma or GED with two years of accounting support experience, and may have opportunities to advance with additional qualifying experience.

Qualifications

• High school diploma or GED and two years of accounting support experience.
• Additional qualifying experience may substitute for the education required for the assigned position.

Responsibilities

• Support accounts payable and accounts receivable, including reviewing accounts, processing invoices and financial forms, and preparing fiscal information.
• Process and reconcile financial transactions, deposits, cash and non-cash transactions.
• Communicate with vendors, customers, students, and university departments to answer questions and help resolve payment, billing, and account issues.
• Monitor budget activity and assist with general ledger reconciliation, journal entries, reporting, and budget preparation.
• Process payroll-related activities and maintain accurate financial documentation.
• Use computerized systems for financial data entry, research, reconciliation, and reporting.
• Depending on the career level, research discrepancies, audit accounts, generate financial reports, assist with account reconciliation and year-end accounting activities, and support increasingly complex financial matters.

Skills

Attention to detail

Organizational skills

Customer service

Multitasking

Education

High school diploma or GED

Job description

Put your eye for detail and financial know-how to work supporting Maine’s public universities.

The University of Maine System is seeking an Accounting Support Specialist to join its team. This position is ideal for someone who enjoys working with numbers, solving problems, keeping financial information organized and accurate, and providing excellent service to others.

Accounting Support Specialists play an important role in the receipt, disbursement, tracking, and review of financial information. Responsibilities may range from financial data entry and transaction processing to account reconciliation, budget monitoring, financial reporting, and other accounting support activities.

What You’ll Do

• Support accounts payable and accounts receivable, including reviewing accounts, processing invoices and financial forms, and preparing fiscal information.
• Process and reconcile financial transactions, deposits, cash and non-cash transactions.
• Communicate with vendors, customers, students, and university departments to answer questions and help resolve payment, billing, and account issues.
• Monitor budget activity and assist with general ledger reconciliation, journal entries, reporting, and budget preparation.
• Process payroll-related activities and maintain accurate financial documentation.
• Use computerized systems for financial data entry, research, reconciliation, and reporting.
• Depending on the career level, research discrepancies, audit accounts, generate financial reports, assist with account reconciliation and year-end accounting activities, and support increasingly complex financial matters.

What We’re Looking For

We’re looking for someone who brings accuracy, organization, sound judgment, strong customer service, and the ability to manage multiple priorities effectively. The position requires skills in balancing and recording transactions, monitoring accounts, maintaining records, querying data, preparing reports, and communicating effectively with coworkers, students, supervisors, administration and potentially the public.

If you are detail-oriented, comfortable working with financial information, committed to accuracy, and enjoy helping others, this is an opportunity to put those strengths to work in support of the University community.

Starting Wage: $20.39 per hour

Qualifications

• High school diploma or GED and two years of accounting support experience.
• Additional qualifying experience may substitute for the education required for the assigned position.

The University of Maine at Farmington offers a highly competitive benefits package that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website to learn more.

The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers.

Important items to know about the recruitment process:

• Review of applications will begin on following the end of business on Friday, October 16, 2026
• We are not able to consider applicants who require Visa sponsorship.
• Incomplete recruitment materials will not be considered.
• If materials are received after the recruitment deadline, review will be at the discretion of the University.
• The successful applicant is subject to appropriate background screenings.

Equal Opportunity Statement

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, you are encouraged to contact the UMS Title IX Coordinator at www.maine.edu/title-ix /.

The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers), and mental health providers and their clinical interns when working in their capacity as providers.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel [phone].