Accounting Support Specialist

WorldWide Logistics; Urbandale (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

WorldWide Logistics seeks an Accounting Support Specialist in Urbandale, IA to handle timely processing of vendor invoices, payments, expense reimbursements, and AR applications. This role supports accounting operations within a growing 3PL with a modern HQ and employee-focused culture.

Responsibilities include managing AP/AR tasks, reconciling payment batches, and assisting with 1099 reporting and audits. The position emphasizes accuracy, reliability, and regular attendance in a full-time

Qualifications

• Associate's degree or equivalent required or 6 months to 1 year related experience.
• Basic knowledge of accounting processes (AR, AP, GL) and payroll.
• Proficient with Microsoft Office (Outlook, Excel, Word) and 10-key.

Responsibilities

• Respond to inquiries from carriers regarding payments.
• Maintain vendor account information and files.
• Process (non-carrier) AP invoices; reconcile and post carrier payment batches.
• Create carrier AP check/EFT batches and process payments to vendors.
• Process monthly credit card invoices and IRS levies as needed.
• Assist with year-end 1099 reporting and bank/financial audits.

Skills

Accounting knowledge

Microsoft Office

Attention to detail

Regular attendance

Education

Associate's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Job Details

Job Location: Office - Urbandale, IA 50323

Position Type: Full Time

Job Category: Accounting

Why WorldWide?

Worldwide Logistics is one of the fastest growing 3PLs in the country. We operate with reinforced core values, confidence, and take pride in the job that we do every day. The transportation world is rooted in relationships - we take pride in the connections that we create on and offsite by using our unique ability to partner with others. We have an innovative and progressive culture that allows for career growth and financial rewards.

Since 1999, WorldWide Logistics has grown exponentially leading to continuous rapid growth. This has given us the ability to build a brand new 76,000 square foot HQ building completed in 2023. Our new HQ features a modern amenity rich environment for employees including a café, numerous collaborative areas, food markets, a large outdoor patio seating area, and a quarter mile lighted walking path around a serene pond.

WorldWide Logistics is passionate about continuous improvement and seeking out individuals who are innovative, proactive, motivated, and coachable. One of our most impactful qualities is the ability to embrace challenges, grow through change, and encourage creativity to get ahead of the constant market variables.

Purpose of the Job

The Accounting Support Specialist is responsible for the timely processing of all vendor invoices and payments, employee expense reimbursements, accounts receivable payment application, and accounts receivable collections.

Essential Duties & Responsibilities

• Respond to inquiries from carriers regarding payments
• Maintain ongoing vendor account information and files
• Process (non-carrier) AP invoices
• Reconcile and post carrier payment batches to AP sub ledger
• Reconcile and create carrier AP check / EFT batches
• Process checks and/or EFT payments to vendors
• Process monthly credit card invoices
• Process IRS levies
• Provide periodic reporting of financial data, as requested
• Assist with year-end 1099 reporting
• Assist with bank / financial audits as requested
• Process expense reports for employees
• Post Daily EFTs and Lockbox Deposits
• Reconcile and post carrier payment batches to AR sub ledger
• Create and send balance due for short paid invoices
• Assist with monitoring client credit limits
• Contact clients regarding past due accounts
• Other duties as assigned

Qualifications

• Associate's degree (A.A) or equivalent from 2-year college or technical school; or 6 months to 1 year related experience and / or training; or equivalent combination of education and experience
• Basic knowledge of accounting processes (AR, AP, GL) and payroll
• Proficient with Microsoft Office (Outlook, Excel and Word) and 10-key.
• Detailed, accurate, and productive
• Regular attendance

What's in it for You?

At WorldWide Logistics, we value our employees and believe in providing a positive work environment. As part of our team, you will enjoy:

• Brand new HQ building in Urbandale off I-80/35
• Opportunities for career advancement
• Catered lunches and weekly food trucks
• Monthly Employee Appreciation Day
• Company Swag
• Employee Clubs i.e., Gardening, Art, Book, Dungeons and Dragons, etc.
• Bags Tournaments
• Community Involvement
• Casual dress
• PTO Plan
• Full suite of benefits including health, dental, vision, flexible spending plans, life insurance, voluntary life, voluntary short-term disability, voluntary long-term disability, 401k with a match, voluntary ID Theft plan
• Access to cutting-edge technology
• A collaborative and supportive team culture
• A company where your ideas are valued