Accounting Support Specialist

Diversified USA; Portland (ME); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Paid time off

Training & development

Healthcare benefits

Wellness program

Job summary

Diversified is seeking an Accounting Support Specialist to manage accounts payable and receivable, working closely with the Accounting Manager. This hybrid role is based in Portland, ME with 2 days on-site weekly and potential remote options for suitable candidates.

You will help resolve discrepancies, maintain AR aging, code vendor invoices, and support cross-department reporting. Two years of AP/AR experience or an accounting degree is preferred, with GAAP knowledge and NetSuite/Concur

Qualifications

• 2+ years direct responsibility for AP and/or AR functions or an associate/bachelor's degree in accounting/finance preferred.
• GAAP knowledge and standard accounting practices.
• Experience with NetSuite and Concur or similar tools is a strong plus.

Responsibilities

• Invoice & T&E processing: Code and process vendor invoices and expense reports accurately.
• Payment runs: Manage disbursement cycles to ensure on-time payments and complete documentation.
• Vendor reconciliation: Reconcile statements, identify discrepancies, and resolve issues.
• Collections outreach: Monitor outstanding receivables and communicate with customers on past-due balances.
• AR aging management: Track late payments and surface process-improvement ideas.
• Cross-functional collaboration: Partner with Accounting and other departments on reporting and reconciliations.

Skills

AP/AR experience

GAAP knowledge

NetSuite

Concur

Excel

Attention to detail

Communication skills

Team player

Adaptability

Education

Accounting/finance degree (AA/BA)

Tools

NetSuite

Concur

Job description

About Diversified

We are Diversified, a global B2B events and media company that strengthens business communities by fostering a space, in person and online, for professionals and businesses to connect and grow. The company serves as a trusted partner across several industries including active lifestyle, business management, clean energy, commercial marine, seafood, technology and more. Established in 1949 and headquartered in Portland, Maine, the global company has divisions and offices around the world in Australia, Canada, Hong Kong and the United Kingdom. Diversified is a third-generation, family-owned business. Join our team as an Accounting Clerk!

This role is based in our Portland, ME office on a hybrid schedule with 2 days per week on-site. For candidates not located within a commutable distance to our office, Diversified may choose to consider remote work options.

About The Role

If you're someone who finds real satisfaction in keeping the numbers clean, the vendors happy, and the close cycle running smoothly, this role was built for you. As an Accounting Support Specialist on our Accounting team, you'll have genuine ownership over the accounts payable and collections functions that keep Diversified's global portfolio — from Seafood Expo North America to Geo Week to The Running Event — financially sound. You'll work closely with the Accounting Manager and partner across departments to resolve discrepancies, strengthen vendor relationships, and make sure our AR aging stays in great shape. This is a high-visibility position where your accuracy and initiative will be felt across the business every single month.

What You'll Do

• Invoice & T&E Processing: Code and process vendor invoices and employee expense reports accurately and in accordance with company policy.
• Payment Runs: Assist with managing disbursement cycles to ensure vendors are paid on time and documentation is complete.
• Vendor Reconciliation: Reconcile vendor statements proactively, identify discrepancies, and resolve them before they become problems.
• Collections Outreach: Monitor outstanding receivables and communicate professionally with customers regarding past-due balances, following established protocols and escalating when appropriate.
• AR Aging Management: Track patterns in late payments, keep aging reports current, and surface recommendations for process improvements.
• Cross-Functional Collaboration: Partner with colleagues across Accounting and other departments on reporting, reconciliations, and special projects as they arise.

What You'll Bring

• Hands-On Accounting Experience: Two or more years of direct responsibility for AP and/or AR functions or an associate or bachelor's degree in accounting, finance, or a related field is preferred
• GAAP Knowledge: A working understanding of generally accepted accounting principles and standard accounting practices.
• Systems Proficiency: Comfort with accounting software or ERP platforms; experience with NetSuite and Concur or similar tools is a strong plus.
• Excel Fluency: Confidence working with aging reports, multi-period reconciliations, and larger data sets in Excel.
• Attention to Detail: A genuine commitment to getting the details right, especially under deadline pressure.
• Communication Skills: Clear, professional written and verbal communication — you're comfortable corresponding with vendors and customers and know how to strike the right tone.
• Team Player: Contributes to a positive, cohesive team dynamic and builds strong working relationships across departments.
• Adaptability & Initiative: Adjusts readily to shifting priorities and deadlines and proactively identifies issues and drives solutions rather than waiting to be told.

WHY DIVERSIFIED?

• Work Environment: Let our culture speak for itself.
• Work-Life Balance: Generous paid time off programs including vacation, sick leave and paid family and medical leave.
• Training & Development: From training conferences to professional development seminars, we invest in resources, including LinkedIn Learning for all staff, that empower employees to excel in their careers.
• Comprehensive Healthcare: Inclusive benefits beyond traditional healthcare coverage, including no-cost-to-you services. Free access to all employees and their families to a national network of licensed clinical psychologists, interactive self-paced programs, life coaches and 24/7 support.
• Wellness Benefits: Employees can earn credit towards their health insurance premiums by engaging in our Wellness Program which supports physical, mental, and emotional well-being through offering fitness challenges, webinars, and nutrition education.

The good-faith hiring range for this role is $26.44-28.84 per hour. This role also includes eligibility for a 5% bonus based on annual revenue and operating profit metrics. Final offers are determined by each candidate's relevant experience, skills, and internal pay equity.

EQUAL OPPORTUNITY EMPLOYER

We are dedicated to creating, promoting, and nurturing a safe & inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners. We invite you to learn more about us.