Accounting Clerk

Diversified HQ; Portland (ME); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Comprehensive Healthcare

Wellness Benefits

Training & Development

Paid Time Off

Hybrid Schedule

LinkedIn Learning

Job summary

Diversified, a global B2B events and media company, is seeking an Accounting Clerk in our Portland, ME office on a hybrid schedule. You will own accounts payable and collections, work with the Accounting Manager, and support cross‑functional teams to keep the AR aging healthy and the close process smooth.

You will review vendor invoices, process expense reports, assist with payments, and participate in month‑end and audits. Strong attention to detail and GAAP knowledge are essential.

Qualifications

• Two or more years of direct responsibility for AP and/or AR functions with accuracy.
• GAAP knowledge and standard accounting practices.
• Experience with NetSuite and Concur or similar tools is a strong plus.
• Excel proficiency with aging reports and multi-period reconciliations.

Responsibilities

• Code and process vendor invoices and employee expense reports accurately and in accordance with policy.
• Assist with managing disbursement cycles to ensure vendors are paid on time and documentation is complete.
• Reconcile vendor statements, identify discrepancies, and resolve them before they become problems.
• Monitor outstanding receivables and communicate professionally with customers regarding past-due balances.
• Track aging and surface recommendations for process improvements.
• Support month-end close by completing tasks and flagging issues.
• Prepare documentation for audits and assist with internal/external reviews.
• Collaborate across Accounting and other departments on reporting and reconciliations.

Skills

Hands-On Accounting

GAAP Knowledge

ERP / Accounting Software

Excel Fluency

Attention to Detail

Communication Skills

Team Player

Adaptability & Initiative

Education Background

Education

Associate or Bachelor's degree in accounting/finance

Tools

NetSuite

Concur

Job description

We are Diversified, a global B2B events and media company that strengthens business communities by fostering a space, in person and online, for professionals and businesses to connect and grow. The company serves as a trusted partner across several industries including active lifestyle, business management, clean energy, commercial marine, seafood, technology and more. Established in 1949 and headquartered in Portland, Maine, the global company has divisions and offices around the world in Australia, Canada, Hong Kong and the United Kingdom. Diversified is a third-generation, family-owned business. Join our team as an Accounting Clerk!

This role is based in our Portland, ME office on a hybrid schedule with 2 days per week on-site. For candidates not located within a commutable distance to our office, Diversified may choose to consider remote work options.

ABOUT THE ROLE

If you're someone who finds real satisfaction in keeping the numbers clean, the vendors happy, and the close cycle running smoothly, this role was built for you. As an Accounting Clerk on our Accounting team, you'll have genuine ownership over the accounts payable and collections functions that keep Diversified's global portfolio — from Seafood Expo North America to Geo Week to The Running Event — financially sound. You'll work closely with the Accounting Manager and partner across departments to resolve discrepancies, strengthen vendor relationships, and make sure our AR aging stays in great shape. This is a high-visibility position where your accuracy and initiative will be felt across the business every single month.

WHAT YOU'LL DO

• Invoice & T&E Processing: Code and process vendor invoices and employee expense reports accurately and in accordance with company policy.
• Payment Runs: Assist with managing disbursement cycles to ensure vendors are paid on time and documentation is complete.
• Vendor Reconciliation: Reconcile vendor statements proactively, identify discrepancies, and resolve them before they become problems.
• Collections Outreach: Monitor outstanding receivables and communicate professionally with customers regarding past-due balances, following established protocols and escalating when appropriate.
• AR Aging Management: Track patterns in late payments, keep aging reports current, and surface recommendations for process improvements.
• Month-End Close Support: Contribute to a timely and accurate monthly close by completing assigned tasks and flagging issues early.
• Audit Preparation: Organize and produce documentation in response to audit requests, supporting the team through internal and external review cycles.
• Cross-Functional Collaboration: Partner with colleagues across Accounting and other departments on reporting, reconciliations, and special projects as they arise.

WHAT YOU'LL BRING

• Hands-On Accounting Experience: Two or more years of direct responsibility for AP and/or AR functions, with a track record of managing volume without sacrificing accuracy.
• GAAP Knowledge: A working understanding of generally accepted accounting principles and standard accounting practices.
• Systems Proficiency: Comfort with accounting software or ERP platforms; experience with NetSuite and Concur or similar tools is a strong plus.
• Excel Fluency: Confidence working with aging reports, multi-period reconciliations, and larger data sets in Excel.
• Attention to Detail: A genuine commitment to getting the details right, especially under deadline pressure.
• Communication Skills: Clear, professional written and verbal communication — you're comfortable corresponding with vendors and customers and know how to strike the right tone.
• Team Player: Contributes to a positive, cohesive team dynamic and builds strong working relationships across departments.
• Adaptability & Initiative: Adjusts readily to shifting priorities and deadlines and proactively identifies issues and drives solutions rather than waiting to be told.
• Education: An associate or bachelor's degree in accounting, finance, or a related field is preferred, though equivalent experience will be considered.
• Work-Life Balance: Generous paid time off programs including vacation, sick leave and paid family and medical leave.
• Training & Development: From training conferences to professional development seminars, we invest in resources, including LinkedIn Learning for all staff, that empower employees to excel in their careers.
• Comprehensive Healthcare : Inclusive benefits beyond traditional healthcare coverage, including no-cost-to-you services. Free access to all employees and their families to a national network of licensed clinical psychologists, interactive self-paced programs, life coaches and 24/7 support.
• Wellness Benefits: Employees can earn credit towards their health insurance premiums by engaging in our Wellness Program which supports physical, mental, and emotional well-being through offering fitness challenges, webinars, and nutrition education.

The good-faith hiring range for this role is $26.44-28.84 per hour. This role also includes eligibility for a 5% bonus based on annual revenue and operating profit metrics. Final offers are determined by each candidate's relevant experience, skills, and internal pay equity.

EQUAL OPPORTUNITY EMPLOYER

We are dedicated to creating, promoting, and nurturing a safe & inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners. We invite you to learn more about us.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.