Accounting Student Assistant: AP, AR & Asset Mgmt

Associated Students, Inc.; San Luis Obispo (CA); On-site; USD 22,000 - 28,000; Part time

Job summary

Associated Students, Inc. is seeking an Accounting Student Assistant to support AP, AR, and general accounting tasks at Cal Poly, San Luis Obispo, CA. The role offers hands-on experience in a professional environment while enrolled as a student.

The position is based at Cal Poly and requires up to 20 hours per week, with summer term availability and an hourly pay rate of $16.90. Applicants must be currently enrolled at Cal Poly and have introductory accounting coursework or related experience.

Qualifications

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
• Introductory accounting coursework or relevant accounting work experience demonstrating an understanding of basic accounting principles and financial transactions, preferred.
• Ability to manage multiple projects independently in a dynamic environment while meeting deadlines.
• Strong organizational, planning, and time management skills with attention to detail and follow-through.
• Strong analytical thinking and problem-solving skills, with the ability to interpret information, resolve discrepancies, and propose effective solutions.
• Excellent oral and written communication skills, with the ability to prepare, review, and edit professional correspondence and reports.
• Knowledge of Microsoft Office applications (Word, Excel, Outlook, Teams and PowerPoint).
• Ability to maintain accuracy and quality in data entry and document preparation.
• Ability to initiate, establish, and foster communication and teamwork bymaintaining a positive, cooperative, productive work atmosphere.

Responsibilities

• Manage the accounts payable shared email account and communicate with suppliers and internal customers to support accurate and timely payments.
• Review and process accounts payable invoices and reimbursement requests in accordance with established procedures and policies.
• Verify accuracy of accounts payable checks and process them for mailing or delivery.
• Assist with outreach efforts for unclaimed property and check reissue.
• Collect deposits from program areas and prepare weekly deposits and related documentation.
• Assist with Accounts Receivable invoicing and related processes, including reviewing supporting documentation for accuracy and completeness, preparing or processing transactions, and providing other administrative support as assigned.
• Support fixed asset management activities, including asset tagging, disposal, and related research.
• Assist with annual physical fixed asset inventories and periodic asset verification as assigned.
• Assist with inventory spot checks and uniform inventories.
• Reconcile general ledger accounts.
• Prepare journal entries and assist with month-end accounting activities as assigned.
• Assist with internal and external audits as necessary.
• Maintain organized electronic accounting records and supporting documentation in accordance with established procedures and records-retention practices.
• Assist with accounting projects, research, and process-improvement initiatives as assigned.

Skills

Time management

Organizational skills

Analytical thinking

Communication skills

Microsoft Office

Data entry accuracy

Team communication

Education

Enrolled Cal Poly student (min 6 units)

Introductory accounting coursework

Tools

Microsoft Excel

Outlook

PowerPoint

Job description

Associated Students, Inc. is seeking an Accounting Student Assistant to support AP, AR, and general accounting tasks at Cal Poly, San Luis Obispo, CA. The role offers hands-on experience in a professional environment while enrolled as a student.

The position is based at Cal Poly and requires up to 20 hours per week, with summer term availability and an hourly pay rate of $16.90. Applicants must be currently enrolled at Cal Poly and have introductory accounting coursework or related experience.