Accounting Specialist AP-AR

Impact Electronic Solutions, Inc.; Town of Florida (NY); On-site; USD 30,000 - 48,000; Full time

Job summary

Impact Electronic Solutions, Inc. is seeking an Accounting Specialist AP-AR to support daily financial operations at our Clearwater, FL facility. The role covers AP and AR, reconciliations, and month-end close, with exposure to manufacturing finance and WIP.

This early-career position aims to grow through handling journal entries, financial statements, audits, and payroll backups, reporting to the Controller.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field or equivalent relevant experience.
• 1+ year of accounting, finance, AP, AR, bookkeeping, or related experience preferred.
• Proficiency with Microsoft Excel and ability to work with financial data.
• Professional communication skills for working with customers, vendors, and internal departments.
• Ability to handle confidential financial information appropriately.

Responsibilities

• Process and manage all Accounts Payable (AP) transactions with accuracy and timeliness.
• Process and manage Accounts Receivable (AR) activities, invoicing and cash application.
• Respond to vendor inquiries, review coding, verify transactions, and resolve issues.
• Maintain and reconcile company credit cards and related transactions.
• Lead a project to implement ACH payments for suppliers to streamline processing.
• Prepare and post journal entries to the general ledger.

Skills

Attention to detail

AP/AR knowledge

Communication skills

Time management

Teamwork

Education

Associate degree in Accounting/Finance/Business

Tools

Microsoft Excel

Job description

Position Title: Accounting Specialist AP-AR Reports To: Controller Location: Clearwater, FL Wage: Hourly DOE

Impact Electronic Solutions is seeking an Accounting & Finance Specialist to support the financial operations of our Clearwater manufacturing facility.

This position will work closely with the Site Controller and provide day-to-day support across Accounts Payable, Accounts Receivable, reconciliations, month-end close, and financial reporting.

The role is designed for an early-career accounting or finance professional who wants to develop beyond transactional accounting. As the individual grows, the position will gain exposure to manufacturing finance, inventory and WIP, financial analysis, forecasting, and operational performance.

Key Responsibilities:

• Process and manage all Accounts Payable (AP) transactions, ensuring accuracy and timeliness.
• Process and manage Accounts Receivable (AR) activities, including customer invoicing, cash application, account reconciliation, monitoring aging, and supporting collection of outstanding balances.
• Respond to vendor inquiries, review coding, verify transactions, and research/resolving issues or exceptions.
• Maintain and reconcile company corporate credit cards, ensuring all transactions are accounted for properly.
• Lead a project to implement ACH payments for suppliers to streamline payment processing.
• Perform routine accounting activities, including data entry, general ledger maintenance, and preparation of financial statements.
• Prepare and post journal entries to the general ledger based on supporting documentation.
• Maintain the company's prepaid asset schedule to ensure accurate financial reporting.
• Perform moderately complex calculations using spreadsheets and other accounting tools.
• Assist with internal and external audits by providing necessary documentation and transaction explanations.
• Work independently within established accounting procedures to complete assigned tasks efficiently.
• Serve as a backup for payroll processing, ensuring payroll can be processed accurately and timely when coverage is required.
• Other accounting-related duties as assigned.

Qualifications:

Associate degree in Accounting, Finance, Business, or related field, or equivalent relevant experience.

1+ year of accounting, finance, AP, AR, bookkeeping, or related experience preferred. Relevant internships may be considered.

Basic understanding of accounting principles, including debits/credits, general ledger activity, and reconciliations.

Working knowledge of Accounts Payable and Accounts Receivable processes.

Proficiency with Microsoft Excel and ability to work comfortably with financial data.

Professional communication skills for working with customers, vendors, and internal departments.

Ability to handle confidential financial information appropriately.